HR Coordinator - Intake

The Caputo Group is a local, family-owned, professional employment organization (PEO) that provides human resources support services to our clients nationwide. We are looking for a skilled HR Coordinator who loves to think outside of the box and innovate! This is the perfect opportunity for someone who is looking to grow and expand their skillset at a company who values loyalty and friendliness.

Our unique mix of clients nationwide keep us on our toes every day with unique challenges. We are looking for a flexible multi-tasker who is experienced, resourceful, and extremely proficient with auditing and maintaining employee files, working to approve a steady flow of new hires, and filing all regulatory onboarding / garnishment / UI tasks and paperwork.

You must want to work in a fun and lively (and currently socially distanced) dog-friendly office. A sense of humor is a must, please be ready to come to work as you are and welcome others who do the same.

• The HR Coordinator
• Intake is clerical position responsible for coordinating and managing employee onboarding and offboarding activities across multiple HR systems, in collaboration with internal and external clients and employees.
• This position requires a high level of accuracy handling, auditing, completing, maintaining, and filing local, federal and state mandatory activities for employees including verifying employment eligibility for varying states.
• The HR Coordinator
• Intake is responsible for responding to and maintaining garnishments, and unemployment claim requests are filed and forwarded to all necessary parties.
• This position requires adherence to strict rules regarding the treatment of personal protected information.

Full-Time

Hourly

Department

Start Date

40 Hours Per Week

$18+ DOE

Human Resources

ASAP

JOB DUTIES

• Working collaboratively and directly with internal business partners, external business partners and employees to complete, audit, approve and onboard new hires.
• Maintaining and updating employee files and information across multiple file systems, physical and digital with a high degree of accuracy.
• Advising and educating internal and external business partners on regulatory hiring practices in a polite and professional manner. Working with current employees to correct errors as they are found through auditing.
• Proactively seeking up-to-date regulatory hiring information to keep our onboarding operations current and compliant across multiple client states of operation.
• Providing appropriate guidance in completion of, auditing, and filing of W4 forms, I-9 forms, I-9 support documents, and all mandatory or proprietary onboarding documents for multiple clients in varying states.
• Receiving, auditing, completing, and submitting unemployment claims in collaboration with multiple state agencies.
• Working collaboratively across departments to receive, file and communicate necessary garnishments including child support payments for submittal to Payroll.
• Other duties as assigned.

QUALIFICATIONS

• At least two years of onboarding / compliance-based HR functional work.
• Experience overseeing unemployment benefits and garnishments preferred.
• Experience with E-Verify, Business Services Online - Social Security and employment eligibility verification a plus.
• Demonstrated ability to work well with a diverse team.
• Ability to communicate effectively with external and internal personnel utilizing various communication channels.
• Knowledge of multi-state and federal employment regulations a plus.

ABILITY TO

• Read, comprehend, and following oral and written instruction.
• Learn the operation of standard office equipment and to develop speed and accuracy.
• Operate in the Microsoft Office Suite including Excel, Word, Outlook and Teams.
• Attend work as scheduled and/or required.
• The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds.