Senior Administrative Assistant

Senior Administrative Assistant

Our client is seeking a Senior Administrative Assistant to provide high-level administrative support to executive leadership in a fast-paced, collaborative environment. This role is ideal for a proactive, highly organized professional who excels at managing competing priorities, handling sensitive information with discretion, and building strong partnerships across teams.

The successful candidate will be a self-starter who anticipates needs, communicates effectively, and keeps daily operations running smoothly.

This role is a hybrid model in Beaverton, Oregon.

Senior Administrative Assistant Responsibilities

• Provide executive-level administrative support to multiple senior leaders, including complex calendar management, meeting coordination, and scheduling across cross-functional teams.
• Coordinate domestic and international travel arrangements, prepare detailed itineraries, and manage expense reports while ensuring accuracy and timely submission.
• Organize meetings, team events, and off-site sessions, including logistics, agendas, catering, meeting materials, and follow-up actions.
• Prepare, edit, and format presentations, reports, organizational documents, and executive communications with exceptional attention to detail.
• Manage confidential information and communications with professionalism, sound judgment, and discretion.
• Support budget tracking, purchase orders, invoices, and other administrative processes to ensure efficient business operations.
• Serve as a key administrative resource for the team by answering questions, coordinating requests, and providing support for day-to-day operations.
• Assist with special projects, workspace planning, team initiatives, and other operational priorities while ensuring deadlines are met.
• Build strong working relationships with internal partners and provide administrative coverage for additional leaders as business needs require.

Senior Administrative Assistant Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• 5+ years of experience providing administrative support to senior executives, directors, or vice presidents in a fast-paced corporate environment.
• Demonstrated ability to independently manage complex calendars, executive meetings, travel coordination, and expense reporting.
• Experience supporting multiple leaders simultaneously while effectively prioritizing competing responsibilities.
• Strong organizational, communication, and interpersonal skills with the ability to collaborate across diverse teams and leadership levels.
• Proven ability to handle confidential and sensitive information with professionalism and discretion.
• Self-motivated with strong critical thinking skills, sound judgment, and the initiative to solve problems while asking thoughtful questions when needed.
• Proficiency with Microsoft Office Suite, virtual collaboration tools, and common business applications; experience with presentation software and AI productivity tools is a plus.
• Previous experience supporting executives within a large, matrixed organization or consumer products environment is preferred.

Compensation

$28.17/hr.

VanderHouwen Contractors Enjoy Exceptional Benefit Perks!

As an eligible contract employee with VanderHouwen, you’ll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.

Meet VanderHouwen

What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we’re in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies’ staffing needs and workplace cultures.

This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.

VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!

VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.

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