Executive Administrative Assistant (US Citizen) – Salt Lake City, UT – 4382

We’ve determined which skillsets are most beneficial for this role. These skills are listed first below as the Must Haves and Nice to Haves our hiring team highly prefers. Below that you’ll find the standard job description for this opportunity.

Must Haves

• High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
• Proficient in MS Office tools: Outlook, Excel, Word, OneNote, Teams and PowerPoint
• Ability to build and manage SharePoint sites
• At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Nice to Haves

• Approach to learn new tools and processes quickly with enthusiasm
• Comfortable working in a fast-paced, dynamic environment with the ability to prioritize and multi-task as business needs shift
• Strong attention to detail and a high degree of accuracy
• Excellent communication skills, quality commitment, customer focus, strong interpersonal skills and adaptable
• Capability to effectively interact with all levels of management
• Trusted to maintain confidentiality
• Prefer a minimum of 10 years of prior experience working with senior executives.
• Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
• A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
• Good judgment and discretion in handling confidential information is of the utmost importance.
• Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
• Possess the ability to work well as a team and independently with minimal supervision.
• Extremely organized with great attention to detail and excellent grammar skills.
• The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
• Willing to work some extended hours when necessary, including the occasional availability at a moment’s notice.
• Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

Job Description

The successful incumbent will demonstrate the highest level of personal integrity, professionalism, and work ethic while delivering a high level of customer service for internal and external customers. Viewed as meticulous at task management and execution excellence.

Strong focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions to resolve most issues. Easily adapts to changing environments and multiple competing demands.

Essential Functions

• Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
• Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of the company in all interactions.
• Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
• Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation and completion, mail and paperwork distribution, filing, copying and other general tasks.
• Due to the complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
• Serve as event planning/coordinator for multiple business events of varying size and nature.

Please see our website for more job openings: https://altimetersolutions.com/altimeter-solutions-job-board/