Executive Administrative Assistant

The name Sotera Health was inspired by Soteria, the Greek goddess of safety, and reflects the Company’s unwavering commitment to its mission, Safeguarding Global Health®.

Sotera Health Company is a leading global provider of mission-critical sterilization and lab testing and advisory services for the healthcare industry. With a combined tenure across our businesses of nearly 200 years and our industry recognized scientific and technological expertise, we help to ensure the safety of millions of patients and healthcare practitioners around the world every year.

Across our 64 facilities worldwide, we have over 3,000 employees who are dedicated to safety and quality. We are a trusted partner to more than 5,800 customers in over 50 countries, including more than 40 of the top 50 medical device companies and 9 of the top 10 pharmaceutical companies.

Job Summary

Highly visible Executive Assistant supporting the Nelson Labs leadership team. You will act as a trusted partner, providing proactive, forward-thinking support to enhance operational efficiency, manage priorities, and coordinate initiatives across the organization.

The Executive Assistant will collaborate closely with the President, the Senior Leadership Team (SLT), and other executives, ensuring smooth operations and enabling leaders to focus on strategic priorities.

Essential Job Functions

• Serve as a key partner to the leadership team members, anticipating needs, prioritizing tasks, and providing strategic recommendations.
• Manage complex and dynamic calendars, emails, and communications to optimize the leadership team members’ time.
• Prepare executive presentations, reports, and briefing materials for leadership meetings and company initiatives.
• Collaborate with the SLT and other executives to coordinate cross-functional projects, follow-ups, and deadlines.
• Serve as a trusted point of contact internally and externally, representing the organization with professionalism and executive presence.
• Plan, organize, and execute meetings, offsite events, and travel arrangements (domestic and international).
• Identify opportunities to streamline processes, improve efficiency, and resolve issues proactively.
• Maintain records, files, expense reports, and contact management systems with accuracy and discretion.
• Support business, community, and other initiatives that enable leaders to focus on strategic priorities.
• Coordinate workplace and space planning activities and initiatives.
• Uphold confidentiality, discretion, and diplomacy in all interactions.
• Act with the utmost of professionalism in keeping with the relevance and nature of the office of the President and other leadership roles.

Job Requirements

• Exceptional organizational, communication, and problem-solving skills.
• Proactive, forward-thinking, with the ability to anticipate needs and act independently.
• High proficiency in Microsoft Office Suite and collaboration tools such as Teams, Zoom, etc.
• Experience coordinating complex schedules, projects, and executive-level presentations and priorities.
• Demonstrated confidentiality, diplomacy, and professional presence in previous roles.
• Ability to work in a fast-paced, dynamic environment with frequently changing priorities.

Physical Requirements

• Primarily office-based: approximately 75% desk/computer work, 25% walking or standing.
• Occasional lifting of up to 10 lbs.
• Visual acuity and dexterity required for detailed work, data entry, and reading documents.
• Physical activity includes typing, keyboarding, talking, hearing, and repetitive motions.

Education & Experience Required

• Minimum 5 years of executive-level support or senior administrative/project management experience.
• Bachelor’s degree required. Four additional years of relevant experience may be substituted for degree.
• Proven experience supporting C-suite or senior executives in fast-paced or technical environments is strongly preferred.

Sotera Health goes to market through its three best-in-class businesses – Sterigenics®, Nordion® and Nelson Labs®. Sterigenics is a leading global provider of outsourced terminal sterilization and irradiation services for the medical device, pharmaceutical, food safety and advanced applications markets.

Nordion is the leading global provider of Co-60 and gamma irradiators, which are key components to the gamma sterilization process. Nelson Labs is a global leader in outsourced microbiological and analytical chemistry testing and advisory services for the medical device and pharmaceutical industries.