Executive Assistant (Onsite, up to $70,000)

Our client is a well‑established and fast‑paced personal injury law firm, and they are seeking an experienced Executive Assistant to provide high‑level administrative and operational support to two firm partners. This role is critical to the efficiency and effectiveness of firm leadership and requires exceptional professionalism, discretion, and organizational skill.

Duties & Responsibilities

• Provide comprehensive executive‑level support to two law firm partners
• Manage complex calendars, schedule meetings, court appearances, depositions, and travel
• Serve as a primary point of contact between the partners and internal staff, clients, and external professionals
• Draft, edit, and format legal and business correspondence, pleadings, and presentations
• Manage incoming calls, emails, and priorities with sound judgment and discretion
• Organize and maintain electronic and physical files in compliance with firm standards
• Assist with case‑related administrative tasks, deadlines, and document coordination
• Handle confidential information with the highest level of professionalism
• Coordinate special projects and provide operational support as needed

Experience & Education requirements

• Minimum of 5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably in a law firm or professional services environment
• Prior experience supporting multiple executives, partners, or attorneys
• Must have experience with international travel and event planning
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, Outlook, Excel) and legal case management software
• Highly organized, detail‑oriented, and able to manage competing priorities while maintaining confidentiality
• Demonstrated ability to work independently, anticipate needs, and problem‑solve
• Professional demeanor with excellent interpersonal skills

Hours: 8am to 5:30pm, Monday to Thursday, 8am to 3pm on Fridays

Location: Tampa, FL 33605 (onsite only)

Benefits include Medical, Dental, Vision, STD/LTD, 401(k) with a match after 1 year, PTO, holiday, onsite gym, free parking, and many more perks!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Skills

Administrative Skills, Calendar Management, Case Management, Communication Skills, County Ordinances, Court Deposition, Detail Oriented, Event Management, Executive Assistant Skills , Interpersonal Skills, Leadership, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Operational Support, Organizational Skills, Personal Injury, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Project/Program Coordination, Regulatory Compliance, State Laws and Regulations, Telephone Skills, Time Management, Willing to Travel, Writing Skills

About the Company

Ultimate Staffing Services