Business Office Manager

JOB SUMMARY

The Business Office Manager will provide structure and leadership for the office employees. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

ESSENTIAL JOB FUNCTIONS

Comply with all applicable rules, policies, standards and guidelines related to employment with

Westminster Services and its communities. Strong multitasking, communication, organizational, and

interpersonal skills are critical for a successful career as a business office manager.

1. Manage day-to-day business operations, including Accounts Payable and Accounts Receivable. Responsible for entering ancillary charges (IE. Medicare, pharmacy, etc.).

2. Responsible for Month-end closing for the community.

3. Manage payroll processing on a bi-weekly basis. Process the payroll at least once a quarter to ensure proficiency in payroll processing; become the back-up person for the Assistant BOM regarding payroll processing.

4. Responsible for managing the Resident Trust Account.

5. Responsible for managing Promissory Notes at the community level. Notify MSS when notes are paid.

6. Responsible for providing the pharmacy provider with daily census, changes in level of care, and insurance information.

7. Ensure that monthly resident statements are accurate and mailed on timely manner. Follow up private accounts, including phone calls and sending letters. Review and enter new billing rates for residents.

8. Perform all other tasks as assigned by MSS’ Finance Dept.

9. Must feel comfortable delegating tasks and managing subordinate employees.

EDUCATION AND EXPERIENCE

• High School -or- equivalent; College/vocational/technical training preferred Equivalent educational and work experience for business and secretarial skills
• 2-4 years related experience
• Microsoft Office experience; excellent Excel skills
• Financial software (billing) experience a must; other software knowledge a plus
• Processing data experience a plus

Join the Westminster Family today! We offer

• Flexible Hours
• Fun Work Environment
• Competitive Wages
• Health Insurance
• Dental Insurance
• Fitness Facility Onsite
• Paid Time Off
• Free Covered Parking (Downtown Orlando)
• Career Advancement
• And More!

EOE, DFWP – “We honor those who have served.”

Applicants can learn more about Florida background screening requirements at https://info.flclearinghouse.com/.

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Education

Required

• Bachelor's Degree or better

Behaviors

Preferred

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.