Accounting Assistant

Accounting Assistant

Full-time 12 month, non-exempt hourly position based on the school calendar

Reports to: Director of Business Operations

Salaried/ Non-Exempt

Position Summary

The Accounting Specialist supports the daily financial operations of The Christ School. This role works to help ensure accurate financial records, strong internal controls, timely processing, and excellent customer service to families, staff, and vendors.

Required Qualifications

• Professes a saving faith in Jesus Christ as Lord and Savior and accepts the authority of scriptures as a guide for faith and living
• Model Christian character in speech and actions
• High personal commitment to excellence
• Understand and actively support The Christ School mission, vision, and defining characteristics
• Must pass a level 2 background check

Essential Responsibilities

Accounts Payable & Purchasing

• Oversee the Accounts Payable cycle which includes processing vendor invoices, check requests, employee reimbursements, and credit card transactions via Ramp
• Verify general ledger coding, approvals, and supporting documentation
• Process check requests and electronic payments
• Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing
• Assist with monitoring spending against budgets

Accounts Receivable & Tuition Support

• Oversee the Accounts Receivable cycle which includes recording all billing, credits, and adjustments in FACTS tuition management system
• Assist with deferred revenue calculations and reconcile related general ledger accounts
• Monitor and follow up on outstanding balances
• Record, reconcile, and monitor scholarship transactions, including Step-Up for Students payments, family approvals, and related account balances
• Assist families with billing questions in a professional and service-oriented manner

General Accounting

• Oversee the general ledger including journal entries, account analysis and month-end reconciliations
• Prepare balance sheet reconciliation and bank reconciliations
• Assist with monthly and year-end close and audit process
• Maintain accurate financial records and documentation
• Assist with annual audit, tax reporting, and year-end compliance requirements
• Support restricted fund and departmental tracking as assigned
• Documenting accounting processes and procedures
• Identify opportunities to improve efficiency, accuracy, and financial processes
• Assist in maintaining strong internal controls and compliance with school financial policies and procedures

Financial Reporting & Accounting Support

• Prepare spreadsheets, reports, and financial schedules
• Maintain organized digital and physical filing systems
• Provide administrative support to the Business Office team

Customer Service & Collaboration

• Communicate professionally with parents, faculty, staff, and vendors
• Maintain confidentiality regarding financial, personnel, and student information
• Work collaboratively with departments across the school
• Other duties as assigned

Qualifications

Minimum 2–3 years of accounting or bookkeeping experience required

Experience with accounting systems required (QuickBooks Online or similar)

Foundational knowledge of accounting principles required

Strong proficiency in Excel, including formulas, sorting/filtering, and basic reporting functions required

Experience with financial systems preferred (FACTS, Ramp, or similar)

Experience with school setting and Florida Scholarship (FES-EO, FES-UA) preferred

Excellent analytical and problem-solving skills

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to maintain confidentiality, exercise discretion, and demonstrate sound judgment

Physical Requirements

Ability to sit and work at a computer for extended periods

Ability to occasionally lift up to 20 pounds

Must be able to climb multiple flights of stairs and carry about 10-15 pounds