Office Manager / HR & Accounting Administrator

About us

Northing Concrete Construction is a commercial concrete contractor serving general contractors & developers throughout Florida. Our projects include foundations, slabs-on-grade, site concrete, structural concrete, masonry, tilt-up construction, and other specialty concrete work. We are committed to delivering quality workmanship while maintaining a strong culture of safety, teamwork, and integrity.

Overview

As we continue to expand, Northing Concrete Construction is seeking a highly organized, bilingual (English & Spanish) Office Manager / HR & Accounting Administrator to oversee the daily administrative operations of our growing commercial concrete construction company.

This position is responsible for payroll processing, accounts payable, employee onboarding, human resources administration, and general office management. The ideal candidate has construction industry experience, is detail-oriented, and enjoys working in a fast-paced environment.

Primary ResponsibilitiesAccounting & Financial Administration

• Process accounts payable and vendor invoices.
• Code invoices to the appropriate projects and cost codes.
• Maintain vendor records, W-9s, and certificates of insurance.
• Reconcile bank and credit card accounts.
• Process customer payments and maintain accounts receivable records.
• Prepare and process weekly payroll.
• Maintain accurate payroll records and employee deductions.
• Coordinate with the company's CPA regarding monthly financial reporting, tax preparation, and year-end accounting.
• Assist with job cost tracking and financial reporting.
• Process lien waivers and maintain project financial documentation.

Human Resources

• Manage the complete onboarding process for new employees.
• Prepare employment paperwork, including I-9s, W-4s.
• Coordinate pre-employment drug screens and background checks.
• Maintain employee personnel files and HR documentation.
• Administer employee benefits and enrollment changes.
• Track PTO, employee records, and employment status changes.
• Coordinate workers' compensation claims and return-to-work documentation.
• Manage employee separations and offboarding.
• Ensure compliance with federal and state employment regulations.

Payroll Administration

• Collect and review employee time records.
• Process weekly payroll accurately and on time.
• Maintain payroll records and employee deductions.
• Coordinate with field managers regarding payroll questions and corrections.
• Assist with payroll reporting and documentation.

Office Administration

• Answer incoming phone calls and route inquiries appropriately.
• Maintain office supplies and office organization.
• Maintain company licenses, registrations, and insurance renewals.
• Organize and maintain electronic and physical company records.
• Provide administrative support to ownership and project management staff.
• Assist with special projects and other administrative duties as assigned.

QualificationsRequired

• Minimum 5 years of office management, accounting, or HR experience.
• Experience processing payroll.
• Bilingual (English & Spanish).
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience with QuickBooks or similar accounting software.
• Ability to handle confidential financial and employee information.

Preferred

• Experience in the commercial construction industry.
• Knowledge of construction accounting and job costing.
• Experience with employee onboarding and HR administration.
• Familiarity with lien waivers, certificates of insurance, and vendor compliance.
• Understanding of payroll regulations and employment compliance.

Compensation & Benefits

• Competitive salary based on experience.
• 401k
• Paid Time Off (PTO).
• Health insurance.
• Paid holidays.
• Opportunities for professional growth within a growing construction company.

Job Type: Full-time

Pay: From $1.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education

• Associate (Required)

Work Location: In person