Front Desk Medical Spa Receptionist (Patient Care Coordinator)

Patient Care Coordinator – 4Ever Young Anti-Aging Solutions (Orlando)

About 4Ever Young

4Ever Young Anti-Aging Solutions is one of the fastest-growing health and wellness franchises in the country, and we’re redefining what it means to age well. Under one roof, we offer aesthetic injectables, body sculpting, hormone replacement therapy, medical weight loss, peptide therapy, nutritional IVs, regenerative treatments, and skincare — all delivered by a team that genuinely loves what they do.

We’re hip, we’re fun, and we’re serious about wellness and aesthetics. Our patients come back because of how we make them feel the moment they walk through the door — and that starts with our Patient Care Coordinators.

The Role

We’re hiring a Patient Care Coordinator (Front Desk Associate) to be the face, voice, and energy of our clinic. You’ll be the first person patients see, the friendly voice on the phone, and a trusted guide through their wellness journey. If you love connecting with people, thrive in a fast-paced environment, and want to work somewhere that feels more like a lifestyle than a job — keep reading.

What You’ll Do

Deliver an exceptional patient experience

• Greet every patient with warmth and genuine energy; offer refreshments and make them glad they chose 4Ever Young
• Check patients in and out using established procedures, maintaining accurate records and consent forms
• Keep the lobby, treatment rooms, IV lounge, and medicine room to brand standards (cleanliness, scent, music, lighting, stocking)
• Protect patient privacy and follow HIPAA and medical compliance guidelines at all times

Run the front desk like a pro

• Answer a multi-line phone system using proper phone procedures
• Manage the appointment calendar and coordinate phone coverage when away from the desk
• Room patients, give them a brief overview of their visit, and answer questions before they see the provider

Convert leads and drive growth

• Follow up on new leads promptly and consistently
• Hit weekly and monthly goals for lead conversion and appointment scheduling
• Educate patients on promotions, memberships, and service packages that fit their goals
• Be a genuine ambassador for the treatments — find what you love and share it

Create and manage social media content

• Post creative, on-brand content to our social channels on a regular basis
• Help plan and promote community events, open houses, and in-clinic promotions
• Track event details, coordinate with vendors, and help staff events as needed

Support daily operations

• Help order and stock office supplies, medical supplies, and IV vitamins
• Stay current on all 4Ever Young services, products, and industry trends
• Jump in wherever needed with a positive attitude — we’re a team

What You Bring

Required

• Proficient English speaker with excellent verbal and written communication
• Prior front desk or patient care experience in a medical spa, wellness clinic, HRT clinic, or similar medical setting
• Comfortable handling a multi-line phone system and managing a busy front desk
• Experience contacting leads, scheduling appointments, and checking patients in and out
• A genuine commitment to constant learning and skill-building
• Professional, polished, and punctual

Preferred

• Bilingual (Spanish)
• Active on social media with a strong personal presence
• Experience creating organic social media content for a brand or business
• Familiarity with CRM or EMR systems (Zenoti experience is a plus)

Compensation and Benefits

• Base pay: $15 – $20 per hour, based on relevant experience
• Annual base pay increases based on performance
• Performance bonuses for hitting individual and team goals
• Special incentive contests throughout the year
• Profit Sharing Retirement Plan — you earn a percentage of annual company profits (no employee contribution required)
• 50% employee discount on all 4Ever Young products and services
• Employee rewards, recognition, and perks program

Why 4Ever Young

We’re not a sterile clinic and we’re not a stuffy office. We’re a team of people who believe aging should be something to look forward to — and we live that message every day. Our patients compliment us on our atmosphere, our energy, and our care. That reputation comes from the people we hire.

If you want to build a real career in wellness, work with a team that actually likes each other, and help people look, feel, and perform their best — apply today.

• 4Ever Young is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.*

Job Types: Full-time, Part-time, PRN

Pay: $15.00 - $20.00 per hour

Benefits

• Employee discount
• Free parking
• On-the-job training
• Paid orientation
• Paid training
• Retirement plan

Application Question(s)

• Are you available to work Tuesday through Friday?
• Are you available to work one Saturday per month from 8:30 am to 1 pm?

Experience

• Front desk Medical or Med Spa: 1 year (Required)

Language

• English (Required)
• Spanish (Preferred)

Work Location: In person