Personal Assistant at Confidential - Job Hiring San Jose, CA

Personal Assistant job at Confidential - Job Hiring. San Jose, CA.

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant , someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture.

If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine.

You will be the executive’s trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you’ll keep communication tight, timelines aligned, and projects moving forward with clarity and intention.

Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential.

Primary Responsibilities

• Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism
• Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments
• Coordinate domestic and international travel with meticulous attention to detail
• Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows
• Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused
• Foster a collaborative, solutions-driven culture across creative, business, and operations partners
• Support family-related appointments, logistics, and special events
• Handle personal errands and ad hoc projects with precision
• Build and maintain streamlined organizational systems that enable efficiency across all aspects of life

Who You Are

• 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments
• Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities
• A strong communicator who collaborates effectively with business teams and cross-functional partners
• Discreet, emotionally intelligent, and trusted to manage highly sensitive information
• A committed team player who thrives in a unified, purpose-driven culture
• Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

Responsibilities

• Coordinate and schedule calendar appointments
• Manage all incoming and outgoing communications
• Schedule travel
• Planning events

Qualifications

• Bachelor's degree or equivalent
• Ability to handle multiple tasks while staying organized
• Ability to travel