Finance Administrative Assistant

Category: Finance

Status: Non-Exempt

Reports To: Senior Vice President of Finance & Controller

Job Description

We are seeking an organized and detail-oriented Administrative Assistant to join our finance team at Ellis Island Casino, Hotel, Brewery, and Village Pubs Corporate office. The Finance Administrative Assistant will play a key role in supporting the Senior Vice President of Finance, Controller and Finance Department.

This position requires excellent communication skills, professionalism, strong grammar and punctuation, acute attention to detail, ability to prioritize assignments and self-manage workload, and the ability to collaborate with various departments to ensure accurate and timely financial reporting.

Benefits

• Medical
• Dental
• Basic Life Insurance (included with the dental plan)
• Vision
• Short-term Disability
• Combo plan covering accidents, hospitalizations, and critical illnesses
• Lunch provided Monday through Thursday
• Paid time off
• Eligibility to participate in a 401(k)-retirement plan

Location

In-person in Las Vegas, NV, 89119: Reliably commute or plan to relocate before starting work (required). This is an in-office position at 325 E. Warm Springs Rd, the schedule can be 7am-3pm, 8am-4pm or 9am-5pm. You may periodically need to go to another worksite location (casino, pub or other office) if necessary for meeting preparation or attendance.

Periodic availability and accessibility on weekends or holidays when deemed necessary for urgent items.

Responsibilities

• Respond to email inquiries from management.
• Assist with compiling sensitive information to respond to regulatory requirement requests.
• Maintain, scan and update digital records.
• Assist with office organization and cleanliness.
• Assist in the collection and processing of payments ensuring all transactions are recorded and deposited accurately.
• Assist with preparation of various licensing forms.
• Provide administrative support for budget tracking and track departmental spending.
• Execute daily tasks in accordance with company policies, industry standards, and regulatory requirements.
• Help maintain internal controls over financial transactions and processes to minimize risk.
• Assist in the preparation of financial documents for external and internal audits.
• Provide necessary documentation and support during audit processes to ensure a smooth and timely audit completion.
• Liaise with other departments (hotel operations, casino operations, HR, etc.) to gather financial information and resolve any financial discrepancies.
• Prepare communication such as memos, emails, invoices, reports, and other correspondence.
• Provide administrative support to the finance team and management with tasks and special projects as assigned.
• May periodically cover the reception desk.

Skills / Experience

• High School Diploma or equivalent, bachelor's degree preferred.
• At least 5 years of experience as an administrative assistant or office coordinator, preferably within the gaming or hospitality industries, or accounting firm.
• Organized and detail orientated.
• Proficient in Microsoft Office Suite with advanced Excel skills.
• Familiarity with any accounting software is a plus.
• Strong problem-solving skills and ability to analyze basic financial data.
• Must possess the ability to work in a fast-paced environment and meet all required deadlines.
• Must be able to effectively handle routine tasks, while responding appropriately to any additional requests and/or special projects as they may arise.
• Excellent communication skills, with the ability to speak and understand English, both written and verbal.
• Must have the availability to work weekends and holidays if necessary.
• Must possess the ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated industry.
• Must be able to obtain a Nevada Gaming Registration Card.
• The ability to submit to and pass a background check and drug test is required.

Physical Requirements

• Must be able to sit for long periods of time throughout shift.
• Ability to use hands to handle objects, tools, and to operate a computer.
• Occasionally lift and/or move objects up to 20 lbs.

This job description is not an exhaustive list of all functions required for this position. Duties and/or responsibilities may be subject to revision to meet business needs.

Core Values

• Service - Personalized, warm, and consistently exceptional customer service.
• Value - Committed to deliver quality products for great prices.
• Growth - Promote personal development and growth for all team members.
• Family - Create a family-like environment by staying close to our guests and our team members.
• Passion - Work with passion and enthusiasm every day.

Position Requirements

About the Organization Ellis Island Casino, Hotel & Brewery, our 16 Village Pub locations, Mt Charleston Lodge, and our sister companies, Marker Trax and KOIN, are committed to providing the best goods and services to our guests and clients.

Our casino and food and beverage locations are home to some of Las Vegas's most recognized food, beverages, hospitality, and entertainment! Not only do we serve the highest quality food, but we've been voted the #1 Best Microbrewery of Las Vegas and have the #1 Best Karaoke of Las Vegas.

Marker Trax is a patented casino advance line system that provides technology solutions to casinos to make the gaming experience more convenient and accessible to players.

KOIN offers a full-service financial wallet and integrated payment solution, and aims to provide a convenient, secure and flexible payment solution for both consumers and businesses.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.