Accounting Assistant

Position Purpose

The Accounting Assistant is responsible for maintaining financial procedures and ensuring accurate and timely financial reporting. This role supports the accounting department with day-to-day operations, reconciliations, and compliance with company policies and accounting standards.

Position Essential Functions and Responsibilities

To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below.

Essential Functions

Essential functions include the following. Other duties may be assigned.

• Assist with month-end and year-end closing processes
• Process subcontractor pay applications and vendor invoices
• Track and maintain lien waivers and related documentation
• Perform weekly check runs, including check preparation and review
• Record payments accurately in accounting software
• Mail checks and handle related correspondence
• Maintain and track credit card receipts, including managing company cards
• Assist with owner billings and customer invoicing
• Update and maintain owner billing spreadsheets
• Work with invoices to ensure accuracy, completeness, and proper coding

Qualification Requirements

Education and/or Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 1–3 years of accounting experience
• Strong understanding of accounting principles and financial reporting
• Proficiency in accounting software (e.g., Sage, AIA preferred)
• Strong attention to detail and organizational skills
• Ability to meet deadlines and work independently
• Work in-person at our Indianapolis office