Administrative Assistant - Tax/Accounting Department - ONSITE ONLY

WorkSmart Systems, Inc. is a dynamic and growing Professional Employer Organization (PEO) dedicated to providing exceptional Human Resources, Payroll, and Benefit services to our clients. We pride ourselves on our collaborative work environment and our commitment to professional growth and development.

We are seeking a motivated and detail-oriented Administrative Assistant to join our Tax & Accounting Department. The ideal candidate will play a crucial role in ensuring efficiency in all accounting functions. This position requires strong organizational skills, attention to detail, and a basic understanding of payroll taxes.

Key Responsibilities & Expectations

• Accounting-related administrative work
• New client tax setup (Registration & Account Closures for State Unemployment & Withholding taxes; setup in PrismHR software)
• Monthly / Quarterly / Annual tax return administrative duties such as data input, printing, scanning, mailing, but no actual tax return preparation.
• Effectively communicate with state tax agencies, client owners, and internal teams to setup accounts and resolve tax-related discrepancies or issues.
• Respond promptly and efficiently to inquiries and requests from internal and external stakeholders, such as Accounting and Payroll departments, along with clients and employees, regarding state payroll taxes.
• Maintain a high level of data confidentiality while handling sensitive information related to employee payroll taxes.
• Assist with any special projects, reconciliations, or other accounting-related tasks as required.

Qualifications & Requirements

• Excellent oral and written communication skills with high level of professionalism and patience, and a positive customer-oriented approach
• Ability to multi-task and problem solve in a fast-paced office environment
• Proficient in Outlook, Excel, and Word
• Ability to handle tasks with accuracy, attention to detail, and within strict deadlines.
• A high level of integrity, reliability, and confidentiality.
• Ability to work independently
• Ability to sit for long period
• Must pass background check, credit check, and drug screen

Competitive salary and excellent benefits package including medical/dental, life and disability insurance, and outstanding 401k plan.

Based in Indiana with employees in 48 states, WorkSmart Systems has been helping small to mid-size businesses with their payroll, benefits, worker’s compensation and human-resources needs for over 25 years.