Office & HR Coordinator

The Office & HR Coordinator provides comprehensive administrative, operational, and human resources support. The role oversees daily office operations, coordinates employee-related processes, and ensures Blue Cardinal and its entities run smoothly. The ideal candidate is organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment.

Human Resources Support Key Responsibilities

• Support recruitment by posting jobs, scheduling interviews, and attending job fairs.
• Assist with new hire processes, including onboarding documents, scheduling orientation, and collecting required paperwork.
• Prepare HR correspondence, forms, and internal communications.
• Support leadership with HR-related special projects.
• Conduct onboarding tasks, including new-hire documentation, scheduling, communication, and preparation.
• Conduct background checks, drug screens, and reference verifications.
• Maintain HR systems and employee files with accurate, confidential information.
• Assist with benefits enrollment, timekeeping corrections, and general employee inquiries.
• Support employee lifecycle processes such as monthly check-ins, drafting routine communications, scheduling performance reviews, and coordinating exit interviews.
• Manage temporary-to-full-time employee transitions at the 90-day mark.

Administrative & Office Operations Key Responsibilities

• Manage scheduling, meeting preparation, and follow-up tasks.
• Prepare, update, and maintain reports, documentation, and standard operating procedures (SOPs).
• Draft and handle routine internal communications on behalf of leadership.
• Support general office operations, including weekly checklists and administrative workflows.
• Coordinate HoldCo technology/IT and maintenance requests.
• Assist with planning and coordinating company events and internal communications.
• Provide general administrative support to meet ongoing company needs.

Work Environment

• On-site position requiring consistent presence in the downtown Indianapolis office.
• May require occasional lifting of office supplies up to 20 lbs.
• Reliable transportation required for occasional workday travel to Holding Company sites.

Qualifications

• 1–3 years of administrative, office management, or HR support experience.
• Ability to manage confidential and sensitive information with professionalism and discretion.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with HRIS or timekeeping systems preferred.