Executive Assistant

Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours.

This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance.

The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion.

Key Responsibilities

• Executive Support
• Provide direct administrative support to executive leadership.
• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare agendas, presentations, reports, and executive-level communications.
• Coordinate and support special projects and strategic initiatives.
• Meeting Coordination
• Schedule and organize internal and external meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.
• Track action items, deadlines, and project milestones to ensure timely completion.
• Communication & Relationship Management
• Serve as a primary point of contact for internal and external stakeholders.
• Draft professional correspondence, reports, and presentations.
• Facilitate communication between leadership and various departments.
• Maintain positive relationships with clients, vendors, board members, and community partners.
• Administrative & Operational Support
• Manage confidential files, records, and sensitive information.
• Create, update, and maintain policies, procedures, and organizational documents.
• Assist with data collection, reporting, and research projects.
• Process expense reports, invoices, and other administrative documentation.
• Maintain accurate filing systems and document management processes.
• Project & Event Coordination
• Assist with planning leadership meetings, board meetings, and company events.
• Coordinate logistics, attendee communications, and meeting materials.
• Monitor project timelines and provide status updates to leadership.