Accounting and HR Assistant

Administration Assistant (HR & Accounting)

REPORTS TO: General Manager, Assistant General Manager

BASIC PURPOSE: The Administration Assistant will assist with the day-to-day operations of our office by doing tasks such as filing paperwork, scanning invoices, preparing documents for meetings, and set up interviews for the GM/AGM

FUNCTIONS/RESPONSIBILITIES

TASKS MAY INCLUDE

• Ordering Office Supplies
• Setting up interviews
• Assist in month-end reporting procedures
• Process accounts payable and receivables as needed
• Perform filing and general administrative tasks
• Prepare and submit customer invoices
• Code and post payments
• Prepare and coordinate deposit activities
• Perform all necessary account, bank and other reconciliations
• Monitor customer accounts for non-payment and delayed payment
• Check, verify and process invoices
• Sort, code and enter accounts payable data
• Maintain vendor files

IDEAL CANIDATE

• Works independent
• Detail orientated
• Takes ownership of projects and follows through fully
• Good with numbers
• Must be a problem-solver and be able to work independently
• Must be guest-service oriented and work well in a team environment

When asked, must be willing to assist in other departments as the needs of the property arise, and as requested by a supervisor.

Qualifications

• Excellent written and verbal communication skills
• Appropriate, professional experience and presentation
• Computer skills required, including understanding and knowledge of Microsoft Office
• Ability to work well under pressure and multi-task

Hearing/Vision/Speech

• One-on-one communication with guests, supervisors, and coworkers is critical
• Must be able to receive, understand and give directions
• Must be able to clearly communicate property, company and contract information to clients
• Must have exceptional written and verbal skills, as well as ability to compose professional and articulate emails and written communication
• Must be able to understand, compile and submit reports in an efficient manner

Hours Required

• Monday - Friday 35-40 hours a week 8/9am start time
• Must adhere to the time and attendance policies set forth by the company

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person