Senior Administrative Assistant

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Be a part of a dynamic, global team! We are seeking an experienced and highly organized Senior Administrative Assistant to join our North America Audit Hub team. You will provide comprehensive administrative support to the SVP and internal audit team, facilitating smooth day-to-day operations and enabling the team to concentrate on core audit functions.

Your responsibilities will include providing support and assistance for operational and governance related activities that contribute to the execution of key Internal Audit processes and accepted practices while also managing administrative tasks including maintaining calendars and coordinating travel and expenses.

As a trusted advisor, the NAAH builds effective relationships while providing independent value-added internal audit services necessary to provide reasonable assurance regarding the effectiveness of governance, compliance, risk management, and internal controls systems.

As part of the North America Audit Hub (NAAH) you provide audit services to Munich Re’s North America entities to assist Senior Management in the achievement of the Company’s strategic objectives.

We are open to this position being located in Hartford, CT; Princeton, NJ; and Amelia, Ohio.

Hybrid work structure with two days in the office.

• Assist with preparation of presentations, ad hoc briefing documents and other meeting materials (e.g., data exhibits) required for internal team meetings including quarterly audit committees, management reporting, quarterly SLA discussions, and annual and ongoing risk assessment.
• Run reports and compile information from internal reporting packages and databases on a regular / established basis to support the internal audit team.
• Independently update client contact information / key stakeholders for North America Companies and keep updated regarding relevant company changes from both internal and external sources. Highlight information to SVP / Directors for inclusion in stakeholder meetings and relationship management.
• Maintain internal websites, org charts, report distribution lists, client facing communication, etc. to ensure consistency across the NAAH.
• Assist with audit specific activities as needed including report issuance, issue follow up, scheduling and continuous improvement activities.
• Support all department related financial activities including annual budgeting, budget to actual analysis, purchasing, invoice processing, and vendor onboarding.
• Contribute to team recruiting efforts, including coordinating availability for interviews and assisting with new employee onboarding.
• Provide administrative support for assigned team members including scheduling meetings, making travel arrangements, preparing T&E reports, arranging conferences etc.
• Perform other regular and ad hoc administrative support for as assigned (e.g., BCP documentation, records retention etc.).

Your Profile

• Three plus years of business experience preferred. Administrative Assistant experience or its equivalent is a plus.
• Advanced / expert review and editing qualifications.
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Automated Calendar Systems and Electronic Mail.
• Availability to work with data and familiarity or willingness to learn Microsoft Power BI.
• Excellent interpersonal and communication skills.
• Proven project management and organizational skills. Ability to execute projects from concept to completion with minimal direction.
• Attention to detail and proven problem solving skills.
• Ability to analyze situations, determine appropriate actions and follow through.
• Ability to be flexible and adapt to change quickly, including frequent multitasking and reprioritization of work.
• Must be a highly responsible individual who can operate independently.

The Company is open to considering candidates in numerous locations, including Princeton, NJ The salary range posted below applies to the Company’s Princeton, NJ.

The base salary range anticipated for this position is $63,000 - $86,600 plus opportunity for company bonus based upon a percentage of eligible pay. In addition, the company makes available a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, 401k match, retirement savings plan, paid holidays and paid time off (PTO).

The salary estimate displayed represents the typical salary range for candidates hired in this position in Illinois. Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have and comparison to other employees already in this role. Most candidates will start in the bottom half of the range.

At Munich Re, we see Diversity, Equity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day.

We recruit and develop talent with a focus on providing our customers the most innovative products and services.

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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Seniority level

• Seniority level

Associate

Employment type

• Employment type

Full-time

Job function

• Job function

Administrative, Customer Service, and Project Management

• Industries

Insurance and Financial Services

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