Payroll Supervisor

Job Summary

THE ROLE IS INITIALLY ON A 12 MONTH CONTRACT BASIS

The purpose of the role is to oversee the end-to-end coordination of payroll activities managed by an external payroll provider. This role ensures that all payroll inputs are accurate, complete, and submitted on time, and that payroll deadlines are consistently met.

This role is responsible for ensuring that the appropriate financial processes and procedures are followed to achieve an efficient and timely operation of the payroll.

Main Duties & Responsibilities

• Responsible for the leadership, training and management of staff within the function including Line Management of people team administrator.
• To provide the data required for the 4 weekly and weekly payrolls for Lancashire & Merseyside locations as well as 4 weekly Scotland payroll to the outsourced payroll team.
• To ensure that all data is accurately submitted to the outsourced payroll team complying with statutory and contractual obligations and timescales.
• Act as the main internal liaison between the organisation and the outsourced payroll provider.
• To ensure the integrity of all the data held.
• Check all input data before payroll is sent to the outsourced payroll team.
• To ensure that all data are produced and processed on time in line with the payroll schedules.
• Provide guidance on payroll processes, timelines, and documentation requirements for internal staff.
• Responsible for raising all payments, advance or liability, outside of the normal pay runs.
• Assist in the development and improvement of business processes in relation to payroll.
• Perform all end of year and produce all submissions to the HMRC and relevant pension providers.
• To develop and undertake regular audit checks to ensure accuracy.
• Develop positive working relationships with internal customers and external stakeholders/partners and promote the culture of a learning organisation
• To represent the service in a professional and confidential manner building positive relationships with external stakeholders.
• Responsible for own personal learning and development/CPD and supporting the performance and learning and development/CPD of team in line with service policies and procedures.
• Promote a diverse and inclusive workforce which is free from any discriminatory practice.
• Work within designated compliance and quality assurance frameworks as required by the service (SP QAF, CQC, CSE, IiP etc).
• Adhere with section 7 of the Health and Safety at Work Act to take reasonable care of own health and safety and that of others who may be affected by their acts and omissions
• Assist with ongoing workforce development projects for the organisation.
• Prepare and submit pension contribution data uploads to the pension providers
• Any other duties appropriate to this post, as necessary or as requested.

Confidentiality

In the course of your duties you may have access to confidential information about company business. It must be stressed that under no circumstances must this information be communicated to anyone other than authorised persons.

ESSENTIAL / DESIRABLE

Qualifications

GCSE (English and Maths) minimum level C or above

Hold a recognised Payroll Qualification

Skills/Knowledge/Abilities

Excellent Administration Skills

Excellent Communication skills

Excellent Organisational Skills

Excellent ICT Skills - familiar with excel and databases

Excellent customer service skills

Ability to work on own initiative

In-depth knowledge of UK Payroll Legislation and statutory requirements

Ability to work in a confidential and professional manner

Competent at using electronic management information systems

Ability to produce payroll reports

Experience

Relevant experience of working in a Senior payroll environment

Experience of contributing to the production and analysis of management information