Administrative Assistant – Property Management

Are you looking for an Administrative Assistant role in property management in the Hochelaga area? Our client is seeking a dynamic candidate in business administration to fill a permanent, full-time, on-site position.

In this role, you will handle the daily management of tenants, prepare leases, process rental applications, and update the HOPEM real estate software. You will work closely with the management team to provide flawless customer service.

Bilingualism Requirement: Fluency in both French and English is required. You will regularly communicate verbally and in writing with English-speaking tenants, partners, and suppliers located in and outside of Quebec.

Advantages

• Hourly wage: $25.00 to $30.00 / hour depending on experience
• Paid time off program
• Free on-site parking available
• Easily accessible by public transit (close to the green line metro)
• Casual dress code and friendly environment
• Permanent, full-time, on-site position in Hochelaga

Responsibilities

• Answer phone calls and emails from tenants
• Manage daily tenant interactions and follow up on requests
• Prepare leases, lease assignments, and other administrative documents
• Follow up on document signatures
• Send and process rental applications
• Handle rent collection
• Update the real estate software (HOPEM) during move-ins and move-outs
• Ensure rigorous follow-up on tenant files
• Collaborate with the management team to ensure efficient customer service

Qualifications

• Minimum 3 years of experience as an Administrative Assistant
• Proficiency with computer tools and document management
• Fluency in French and English, both spoken and written (mandatory)
• Excellent written and verbal communication skills
• Strong organizational skills, rigor, and attention to detail
• Autonomy, professionalism, and discretion
• Strong customer service aptitude
• Computer literacy (Microsoft Office suite: Word, Excel)
• Knowledge of HOPEM software (an asset)

Summary

Do not miss this stimulating career opportunity as an Administrative Assistant in Hochelaga. If you are ready to advance your career in business administration in a key role within a respected real estate company, we want to know you. Send your application today to maxime.di.giannantonio@randstad.ca.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.