Field Project Coordinator

Join Our Team as a Field Project Coordinator!

Type: Full-Time

We’re looking for a Project Coordinator to ensure projects are delivered safely, on schedule, and to the highest standards. If you’re a strong leader with railway experience and a passion for safety and quality, this is an excellent opportunity to make an impact.

What You’ll Do

Assist in managing activities across multiple projects at various stages of completion, while maintaining ongoing communication with the project team.

Work with the Project Team to ensure company objectives for customer satisfaction, safety, quality, production, revenue, and profit are achieved within established timelines.

Actively support the Company’s commitment to safety and its core values.

Collaborate with the Project Team to obtain critical project documents (permits, submittals, subcontractor insurance requirements) as required by specifications or clients.

Monitor projects daily and record production and job costs in the project management system.

Track and report on project activities and tasks, providing Project Progress Reports as required.

Identify issues or changes in scope to determine whether a Change Order Request should be submitted to the customer.

Identify resource requirements, set expectations, provide direction, and monitor progress.

Assist in coordinating the delivery of project activities and overall project performance; complete a Project Closeout Report to document final scope changes, additional revenue opportunities, punch-list items, and any hindrances affecting closeout or final payment.

Submit invoices and collect payments from customers as necessary.

Update and maintain the customer/contact database for all project-related contacts, including existing customers, subcontractors, prime contractors, and other stakeholders who may influence or impact OWS Railroad Construction & Maintenance’s success.

Perform other related duties as required.

What You Bring

Strong interpersonal, communication, and customer service skills.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Knowledge of Microsoft Project and Primavera is an asset.

Ability to plan and manage work according to a project schedule.

Ability to motivate people and maintain effective relationships with clients, owners, and consultants.

Ability to anticipate stakeholder needs, investigate root causes, and identify short- and long-term solutions.

Strong multitasking and prioritization skills, with the ability to adapt quickly in a rapidly changing environment.

Proven organizational skills to meet multiple deadlines and manage tasks in a high-pressure environment.

Ability to work independently and collaboratively within a team.

Demonstrated maturity and professionalism, ensuring confidentiality of sensitive information.

Strong critical thinking and problem‑solving skills, with the ability to make sound decisions.

JOB REQUIREMENTS

Degree and/or Diploma in Engineering or a related field (Civil Engineering preferred).

Minimum of 2 years of experience as a Project Coordinator or in construction is a strong asset.

Courses in Project Management are considered an asset.

Railway experience an asset.

Working toward a Project Management Certification and/or a professional designation.

Availability to work weekends and weeknights as required by project demands.

Why Join Us?

Competitive Salary

Discretionary Bonus

Opportunities for Career Growth and Development

Exposure to Complex, Impactful Projects

Comprehensive Benefits and RRSP contributions

A Collaborative Team Environment Where Safety Comes First

Ready to Build Something Great?

If you’re detail-oriented, motivated, and ready to support projects that make a real impact, apply today and be part of a team that delivers results—Doing It Right!

We thank all applicants for their interest; only those selected for an interview will be contacted.

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