Senior Admin Assistant

Our Client is seeking a Senior Administrative Assistants to help provide administrative support for contract and grant activities, including preparing and tracking agreements, supporting procurement processes, maintaining accurate records and reports, and ensuring compliance with policies and procedures.

The role responds to stakeholder inquiries, coordinates documentation and approvals, supports invoicing and general office operations, and contributes to team initiatives.

Key skills

Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents. Exceptional relationship‑building skills will enable you to provide effective customer service to internal and external stakeholders. Your drive for excellence and results will make you a valuable contributor in any administrative environment.

Additionally, strong communication skills, whether interacting in person, by phone, virtually, or through written formats such as email and letters, will enhance your effectiveness in these roles. Organizational and prioritization abilities are key to meeting deadlines and producing high‑quality work. Ability to manage competing deadlines, proficiency in Microsoft 365 and data systems.

Duties of the Contract and Grant Co-ordinator include providing support to managers and employees, assisting in daily office needs and managing various administrative activities.

Duties will include the following but are not limited to:

• Prepare, review, and track contracts, agreements, and related documentation
• Support procurement activities
• Maintain accurate financial, statistical, and administrative records and reports
• Record tracking in Excel
• Proof and format word documents
• Coordinate approvals, signatures, and document control processes
• Respond to inquiries from internal teams and external stakeholders
• Monitor deadlines and maintain tracking systems for contracts and deliverables
• Support invoicing, accounts receivable, reporting, and compliance with policies and procedures
• Organize and maintain electronic and paper filing systems
• Provide general administrative and office support, including meeting coordination
• Assist with team projects and continuous improvement initiatives
• Copy, scan, fax, file and perform records management of physical and digital documents
• Take meeting minutes.

Skills

MS Office, Grant Funding, Excel, SharePoint

Type

Contract

Experience Required/Mandatory Skills

• High School Diploma/GED.
• Experience proofing and formatting word documents in a work setting. 3 years.
• Experience with paper and electronic filing system (Prolaw or similar) 3 years.
• Experience with printer, copy and scan machines. 3 years.
• Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features. 3 years.
• Experience using basic Excel skills in a work setting. 3 years.
• Relevant experience in a role similar to this. Experience must be applicable to this role. 3 years.

Nice To Have Skills

• Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates
• Strong meeting support skills (agenda prep, minute-taking, follow-ups)Strong meeting support skills (agenda prep, minute-taking, follow-ups) 2 years
• Experience reviewing and validating vendor invoices against contract terms and processing payments using SAP or similar ERP systems (e.g., 1GX). 2 years
• Experience working in the area of childcare grant funding programs in Alberta. 2 years
• Experience working with Microsoft SharePoint sites.2 years
• Experience with coordinating contract documents. 2 years

Location

Edmonton/Remote

Work Environment

6 months with 1 possible 1-year extension

Rate

Negotiable