Executive Assistant

Introduction

Come join Entyce, the home of some of South Africa’s best-loved drinks.

We’re part of AVI Limited, and our line-up is packed with names you’ll recognise: Five Roses, Freshpak, Trinco, Frisco, Koffiehuis, Ellis Brown, and House of Coffees. Our two factories in Durban and Isando keep these favourites coming, with products that land on tables in millions of homes every single day.

Our Head Office teams make things happen, turning ideas into action and working closely with our manufacturing sites to keep business sharp and brands on track. This is where we shape decisions, grow our brands, and keep Entyce moving forward.

At Entyce, you’ll find a place where accountability matters, people work together, and sharp minds thrive. We move fast, we set high standards, and what you do here really counts. Here you’ll see the impact of your work on iconic, proudly South African brands.

We are seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive administrative and executive support to our Managing Director and members of the Executive Leadership Team.

This is a dynamic role requiring exceptional organisational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in enabling executive effectiveness through efficient coordination, administration, and stakeholder engagement while maintaining the highest level of confidentiality.

Reporting Structure

• Reports to: Managing Director: Entyce
• Direct Reports: None

Duties & Responsibilities

Key Areas of Impact

• Executive Support
• • Manage complex executive diaries, appointments, and scheduling.
• Coordinate day-to-day executive activities and priorities.
• Arrange domestic and international travel, including flights, accommodation, visas, foreign exchange, and vehicle hire.
• Meeting & Event Coordination
• • Coordinate Executive Committee (Exco) and leadership meetings.
• Arrange meeting logistics, venues, catering, and documentation.
• Prepare and distribute meeting packs, presentations, and reports.
• Coordinate corporate functions, events, and special occasions.
• Documentation & Communication
• • Prepare presentations, reports, and correspondence.
• Screen and direct incoming communications.
• Maintain confidentiality when handling sensitive information.
• Administration & Office Management
• • Process expense claims, invoices, and vendor documentation.
• Facilitate corporate credit card and fuel card applications, amendments, and cancellations.
• Manage office supplies and stationary requirements
• Manage day-to-day operational requirements
• Coordinate with IT and Shared Services regarding office equipment, maintenance, and technology support.
• Manage company assets, including laptops and equipment procurement, transfers, and disposal processes.
• Support ad hoc projects and administrative initiatives.
• Minute taking for Risk meetings
• Stakeholder Coordination
• • Act as a key point of contact for internal and external stakeholders.
• Manage incoming communications and ensure timely responses.
• Coordinate communication between executives and business stakeholders.

Desired Experience & Qualification

What It Takes to Succeed

Experience that set you up for success

• 6–8 years' experience providing executive support to Executives and Directors.
• Proven experience using SAP (essential).
• Experience with online travel booking platforms.
• Demonstrated experience managing complex executive diaries, travel arrangements, and executive administration.

Qualifications & Certifications that will contribute to your success

• Grade 12 (Matric).
• A tertiary qualification in Business Administration, Office Administration, or a related field will be advantageous.

Additional Requirements that will enhance your impact for success

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SharePoint or similar document management systems.
• Excellent organisational, planning, and time-management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional, discreet, and able to maintain strict confidentiality.
• Strong interpersonal and stakeholder relationship management skills.

Why Choose Entyce as your new home?

• Iconic Brand Portfolio: Work with some of South Africa’s most recognised and trusted beverage brands.
• End-to-End Exposure: Gain visibility across the full value chain — from factory to shelf.
• Commercial Impact: Be part of a team that drives real business outcomes in a competitive FMCG environment.
• Strong Operational Backbone: Supported by two established, high-volume manufacturing sites.
• Growth & Development: Opportunities to grow within a structured, performance-driven organisation.

Take the Next Step with Entyce

Be part of a business built on strong brands, disciplined execution, and clear commercial ambition. If you’re driven by performance, take ownership of results, and want to shape the growth of some of South Africa’s most recognised beverage brands — Entyce offers the platform to do it.