Accounts Payable Assistant

Introduction

Accounts Payable Assistant

Join a growing finance team supporting a portfolio of approximately 500 residential properties, where your attention to detail and accounts payable expertise will play an important role in keeping supplier payments and property operations running smoothly.

Location: Remote (South Africa)

Working Arrangement: Fully Remote

Working Hours: Monday to Friday (UK Working Hours)

Salary: R25,000 – R33,000 per month

ABOUT OUR CLIENT

Our client operates within the UK property and block management sector, managing a growing portfolio of approximately 500 residential properties across the United Kingdom. The business has established teams in both the UK and South Africa to support its expanding operations.

Working in a fast-paced environment, the finance team plays a key role in supporting property management operations by ensuring supplier payments are processed accurately and efficiently across the property portfolio.

THE ROLE: ACCOUNTS PAYABLE ASSISTANT

The Accounts Payable Assistant will take ownership of the accounts payable inbox, ensuring supplier invoices are accurately processed across the residential property portfolio. The role focuses on maintaining efficient invoice processing, resolving supplier queries, supporting month-end activities, and working closely with internal teams to ensure payments are processed correctly and without delay.

Duties & Responsibilities

• Manage the Accounts Payable inbox daily, ensuring invoices are logged, actioned, and queries are resolved promptly.
• Upload and accurately code supplier invoices onto Qube.
• Liaise with suppliers via phone and email to resolve invoice queries, payment questions, and discrepancies.
• Work closely with the service charge accounting and property management teams to investigate and resolve coding queries, disputed invoices, and budget issues.
• Support month-end accounts payable processes, including reconciliations, reporting, and ad-hoc accounts payable tasks.
• Maintain accurate supplier records.
• Ensure approval processes are followed correctly.

Desired Experience & Qualification

• Previous experience in an accounts payable or purchase ledger role.
• Experience within property management, real estate, or a similarly high-volume environment is preferred.
• Confident communicating with suppliers by telephone and email.
• Strong attention to detail.
• Comfortable working with high transaction volumes.
• Experience using Qube or a similar property management or accounting system is a strong advantage.
• Able to work collaboratively with property managers and service charge accountants to resolve issues.
• Well organised with the ability to prioritise a busy inbox.
• Comfortable working to deadlines.

Package & Remuneration

• R25,000 – R33,000 per month
• Non-discretionary bonus
• Six-month probation period