Senior Accounts Payable Specialist

DELICIOUS FOOD THAT IMPROVES LIVES

At Fermented Food Holdings (FFH), we’re passionate about harnessing the transformative power of food to enhance lives through high-quality, delicious, fermented products. By making the unique benefits of these foods accessible, we’re driving health and lifestyle improvements while transforming the future of food.

We value talent, creativity, and authenticity, fostering a diverse, inclusive workplace where everyone’s contributions make us better. Join us to make a meaningful impact in a growing industry and help create a healthier, happier world—one bite at a time.

About the role

Fermented Food Holdings Inc is searching for a Senior Accounts Payable Specialist based in our Madison, WI office. The position is responsible for managing all aspects of the accounts payable process within Fermented Food Holdings and its subsidiaries. This role ensures that vendors are paid accurately and timely, while maintaining strong relationships and ensuring compliance with company policies.

You’ll get to

• Oversee high volume invoice processing across entities and brands
• Receive, review, and process invoices from vendors
• Ensure invoices are coded correctly and match purchase orders or contracts
• Resolve discrepancies between invoices and purchase orders
• Enter invoice data into the accounting system accurately
• Prepare and execute payment runs, including checks, ACH payments, and wire transfers
• Monitor payment schedules to ensure timely payments
• Reconcile payment batches and resolve any issues promptly
• Maintain organized records of all payments made
• Build and maintain positive relationships with vendors
• Communicate with vendors regarding payment status and any account discrepancies
• Address and resolve vendor inquiries and disputes
• Generate periodic accounts payable reports for management review
• Identify, recommend, and implement process improvements to increase efficiency and scalability
• Ensure compliance with company policies and procedures
• Prepare documentation for audits and assist in audit processes
• Maintain confidentiality of sensitive financial information
• Assist in month-end and year-end closing processes
• Ensure proper documentation and filing of financial records
• Support other accounting functions as needed
• Collaborate with other departments to ensure financial accuracy

And the fun part is

This role offers a comprehensive view of the company, providing visibility across multiple areas.

Must-haves

• Bachelor’s degree in Accounting, Finance, or related field preferred
• Minimum of 5 years of high volume AP experience in a holdings company or matrix environment
• Proficiency in ERP (NetSuite) and Microsoft Office Suite

How you differentiate yourself

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and interpersonal skills
• Ability to work independently and as part of a team
• Problem solving abilities and critical thinking skills

Our Goodies: (Benefits)

• 401-K with Company match
• Paid holidays, as well as paid time off
• Health, dental and vision insurance
• Flexible Spending Accounts (health/dependent) and Health Savings Accounts,
• Company sponsored short term and long-term disability, as well as life insurance
• Additional voluntary insurance plans are available to meet your lifestyle needs
• You’ll enjoy office perks such as espresso, snacks, desserts, and a friendly environment

Fermented Food Holdings is an Equal Opportunity Employer. We are committed to a diverse and inclusive workplace, as we know that each of our employees helps to make us better. We strongly encourage applicants from all backgrounds and walks of life. Come join us. We are an E-Verify employer.