Payroll and HR Coordinator

We are looking for a Payroll & HR Coordinator to join our HR team in a hybrid role that supports both payroll operations and HR administration.

This position is designed to provide operational resilience across Payroll and HR , ensuring payroll runs smoothly during key processing periods while also supporting the wider HR team with employee lifecycle administration outside payroll cycles.

The successful candidate will play a key role in delivering accurate payroll processing, maintaining HR systems and records, and providing responsive support to employees and managers . Over time, you will develop the knowledge and confidence to independently run the monthly payrolls in the absence of the Payroll Manager .

Key ResponsibilitiesPayroll (Primary Focus During Payroll Cycle)

• Support the processing of monthly payrolls across UK entities , ensuring accuracy and meeting strict deadlines.
• Process sickness absence, statutory leave and related payroll calculations in line with legislation and company policy.
• Prepare and review payroll reports using Excel (pivot tables and lookups) .
• Process BACS payments and distribute payslips .
• Assist with RTI submissions to HMRC and year-end processes including P60s and P11Ds .
• Complete pension uploads, reports and reconciliations in line with auto-enrolment legislation and provider requirements.
• Produce payroll journals, reports and monthly finance reconciliations .
• Maintain payroll procedures, documentation and checklists.
• Respond to employee payroll queries and escalate complex issues where needed.
• Support payroll compliance for employees working overseas where applicable.
• Identify opportunities to improve payroll efficiency and controls .
• Manage payrolling of benefits where applicable.

Over time, develop the capability to run payroll independently when required .

HR Administration & Coordination (Outside Payroll Cycle)

Working alongside the HR team, you will provide support across the full employee lifecycle , ensuring smooth HR operations.

Key activities may include

HR Query Management

• Manage and respond to queries in the HR inbox.
• Provide first-line support to employees and managers.

Employee Lifecycle Administration

• Prepare employment documentation including contracts, offer letters, contract changes, family leave documentation, references and leaver documentation .
• Maintain accurate employee records within the HR system.

Absence & Leave Administration

• Monitor and record sickness absence.
• Support administration of maternity, paternity and parental leave .
• Assist with holiday purchase and carry-over processes.

HR Systems & Data Management

• Maintain accurate HR records and reports.
• Support HR system updates, testing and reporting.
• Ensure compliance with GDPR and data retention practices .
• Complete pre-payroll checks to ensure HR data is correct for payroll processing.

Recruitment & Onboarding

• Provide recruitment administration support when required.

HR Operations & Projects

• Maintain organisational charts and HR documentation.
• Support updates to HR policies and internal resources.
• Assist with pay review and bonus processes .
• Provide support for HR projects and continuous improvement initiatives.

Skills and Experience

Essential

• Experience processing end-to-end in-house payroll
• Up-to-date knowledge of UK payroll legislation and statutory payments (SSP, SMP etc.)
• Strong attention to detail and accuracy
• Experience using HR and payroll systems
• Strong Excel skills , including lookups and pivot tables
• Experience supporting HR administration across the employee lifecycle
• Knowledge of pension auto-enrolment processes
• Ability to manage changing priorities and busy processing periods
• Excellent communication and organisational skills

Desirable

• Experience producing payroll journals and financial reconciliations
• Experience in multi-entity or international payroll environments

Qualifications

Desirable

• Part-qualified Chartered Institute of Personnel and Development (CIPD) or Chartered Institute of Payroll Professionals (CIPP)

What Were Looking For

The ideal candidate will demonstrate

• Adaptability and flexibility
• Excellent organisation and prioritisation skills
• Strong communication and relationship-building abilities
• High attention to detail and commitment to accuracy
• A customer-focused approach when supporting employees
• Resilience and professionalism when managing deadlines

Working Pattern

This is a hybrid role , combining time working from home with time in the office.

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Salary: GBP 30000 - 42000 per year

Experience: 3 years required