Contract Administrator

Contract Administrator

Reading

Competitive Salary + benefits

NG Bailey is one of the UK's leading engineering and services businesses, and we are looking for a highly organised and proactive Contract Administrator to join our Facilities Services team based at Theale Business Park, Reading.

This is an excellent opportunity for an experienced administrator with a background in Facilities Management (FM) or Building Services who thrives in a fast-paced environment and enjoys working closely with operational teams, clients, engineers, and subcontractors.

As a key member of the contract delivery team, you will provide operational and financial administration support, helping to ensure contract performance, compliance and business objectives are achieved.

Some of the key deliverables in this role will include:

• Supporting Contract Managers and Supervisors with the day-to-day administration of the contract
• Maintaining accurate contract and operational documentation
• Monitoring work in progress and ensuring financial records remain accurate.
• Reviewing and resolving invoice queries in a timely manner
• Monitoring contract debt levels
• Maintaining client statutory compliance tracking systems and supporting planned maintenance scheduling
• Arranging and processing subcontractor orders and renewals
• Updating logbooks, quote trackers, and monitoring client approvals
• Preparing reports, meeting notes, action logs, and other contract communications
• Acting as a professional first point of contact for clients, suppliers, and other stakeholders
• Supporting the wider contract team with additional administrative tasks as required

What we're looking for

To be successful in this role, you will have

• Experience working within an FM or Building Services environment is desirable but not essential
• Experience using FM or Service Management software systems (experience with Vantify or Job Logic would be advantageous)
• Excellent organisational skills with strong attention to detail
• The ability to manage multiple priorities and meet strict deadlines.
• Confidence working under pressure in a busy operational environment.
• Effective communication skills and the ability to build effective working relationships.
• Experience working with engineers, subcontractors, and client representatives.
• Advanced IT skills, particularly within Microsoft Word and Excel
• A logical, methodical approach to work with a strong focus on accuracy and completion
• A flexible, positive, and proactive attitude

Why Join NG Bailey?

At NG Bailey, you will become part of a business with a reputation for delivering innovative engineering and facilities services solutions across the UK. We are committed to developing our people, promoting collaboration, and creating opportunities for career progression within a supportive environment.

If you are an experienced administrator looking to further your career within Facilities Services, we would love to hear from you.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Pension with a leading provider and up to 8% employer contribution
• 25 days holiday plus bank holidays
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

We are a Disability Confident Employer and awarded Gold Standard in the Armed Forces Covenant.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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