Executive Assistant to Chief Executive Officer

Executive Assistant to Founder/CEO

Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.

Role Profile

Flexible, remote, full-time (40 hours per week).

3-6 month trial period (by agreement, and with clear expectations and regular check-ins).

£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).

About The True Athlete Project (TAP)

The True Athlete Project is an international movement of athletes, coaches, mindfulness teachers, researchers, and sport-for-change practitioners. Together, we're on a mission to build a more compassionate world through sport.

Sport has the power to improve lives, but too often sport is exclusive, uninspiring, and harmful. It falls short of its potential “to unite people, to speak to youth in a language they understand, and to bring hope where once there was only despair" (Nelson Mandela).

We bring an imaginative, warm, and mindful approach – transforming how sport is experienced and lived. We work across the sporting ecosystem - from Olympic, Paralympic and professional environments to community centres and schools.

TAP is a registered charity in both the UK and the USA.

www.thetrueathleteproject.org

www.instagram.com/the.true.athlete.project

Purpose of the EA Role

To help TAP stay true to its mission. You will protect the quality, care, and integrity of TAP’s work by amplifying the Founder/CEO’s capacity for relationship-building, creative thinking, and leadership that directly serve young people, practitioners, and partners.

You will play a vital role in creating the conditions for TAP to make a growing and lasting impact - through thoughtful coordination, high quality execution, trusted communication, and a calm, warm approach.

Key Responsibilities

• Represent our Founder/CEO via high quality communication
• Manage CEO inbox and support good diary management
• Arrange meetings, speaking opportunities, and travel/accommodation
• Facilitate effective team operations
• Build relationships with trustees and coordinate board meetings - including gathering information for board reports, taking minutes and coordinating actions
• Maintain central key documents database and support with statutory reporting requirements
• Support HR processes including recruitment, contracts, ID and background checks and staff records
• Support fundraising activities, including campaign coordination and gift aid submissions
• Liaise with the wider team, supporting with other administration / coordination as required, including basic financial administration, drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and funders

Doing Well Markers

• We receive feedback that our EA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP family
• Email communication reflects strong judgement, attention to detail, and an ability to represent the CEO and TAP with confidence and care
• Diary management is driven by an understanding of our CEO
• CEO’s relationships with stakeholders (customers, staff, volunteers, partners, funders, etc) are strengthened
• Consistent error free administration, meeting scheduling, and public communications
• CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processes
• CEO is less involved in readying trustees for board meetings and coordinating actions
• CEO spends more time on high value projects and makes decisions based on information provided to him
• The team is clicking, with good information flows, clarity and structure

Person Requirements

Essential

• Eye for detail
• Experience as an Executive Assistant
• Excellent written communication, with the ability to tailor tone and style as needed
• Empathetic and sensitive to the needs of others
• Personally well organised and a structured planner
• Understanding of ADHD
• Experience of managing CEO / MD diary
• Relationally open, warm, and outcome-focused
• Proactive coordination - able to initiate and follow through
• Improvement oriented, with excellent problem solving skills
• Able to judge when to problem solve independently or when to ask for support and checks
• Adept at a range of situational responses - emails / phone / Zoom
• Takes responsibility for quality of written / financial checking output
• Comfortable remote working, using Zoom/Teams/Meets etc.
• Proficient at using G-Suite (gmail, google docs, etc.)
• Feels strongly motivated by the aims and values of TAP

Desirable

• Interest in mental health youth development, sport, mindfulness
• Experience managing community fundraising initiatives
• Experience working with small to medium-sized organisations
• Understands business development

What we offer

• Flexible, remote-first working culture
• Supportive and mission-driven team
• A chance to help shape the operational future and impact of an international charity
• Professional and personal development opportunities

Salary

£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).

Application Instructions

Please send a C.V. and cover letter to TAP CEO, Sam Parfitt (sam.parfitt@thetrueathleteproject.org) by 5th January, 2026. Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.

If you require any accessibility assistance, please let us know by emailing sam.parfitt@thetrueathleteproject.org and we will be glad to provide support.

We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.

The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569). This role will be hired by the UK entity.

Salary: GBP 24000 - 36000 per year

Experience: 3 years required