Building Facilities and Security Coordinator

Mondiale VGL is a global logistics leader with deep roots in Oceania and operations spanning 19 markets worldwide.

For more than 40 years, we’ve been connecting people, places, and opportunities — moving freight smoothly and building lasting careers across New Zealand, Australia, Asia, Europe, and the USA.Our end-to-end services cover every stage of the supply chain, from sea and air freight to customs clearance, wharf transport, and warehousing.

This fully integrated approach helps our partners move goods efficiently across borders while powering their growth.

With a team of over 1,500 talented professionals, we bring together diverse perspectives and shared ambition. Our heritage has shaped who we are — a company built on reliability, innovation, and care — and it drives how we move forward.

Job Description

We're looking for a hands-on, detail-driven Facilities & Sustainability Manager to take ownership of our buildings, security and facilities operations across New Zealand. You'll be the go-to person ensuring our sites are safe, compliant, well-maintained and fit for a fast-moving freight business — from Warrants of Fitness to security systems, contractor management to office fit-outs.

What you'll be responsible for:

Responsible for coordinating and overseeing contractors for ongoing maintenance, repairs and improvements to the Mondiale VGL buildings nationwide and Manual Handling Equipment (MHE). Coordinate contractor inductions for contractors engaged with. Overseeing facility maintenance, liaison with landlord & external contractors.

Building Management as required, including renovation, upgrading and maintenance, interior & exterior. Maintain building Warrant of Fitness for all Mondiale VGL NZ sites. Plan, source and coordinate the purchase of additional or replacement furniture as required or the utilisation of existing furniture. Coordinate and support office interior design upgrades.

Office Management & Procurement, ensure budgets are withheld and always look for the most cost-effective solution for all office supplies and other ad hoc expenses. SecurityMaintaining the integrity of the security system. Review and maintain accuracy of security locations. Issue security cards to new team members as required and deactivate lost cards and departing team members promptly.

Update and maintain a response plan for after-hours security incidents. Monitor exception and incident reports from the security system, investigating and escalating incidents of concern to the appropriate manager. Monitor and assess the suitability of security equipment such as cameras, planning an upgrade programme as required.

Investigate and recommend additional suitable security measures to the senior leadership team.

Qualifications

What you bring

• 3+ years, sound knowledge of the freight industry and a facilities/sustainability background
• Sharp attention to detail with a methodical, proactive approach to problem-solving
• Confidence liaising with contractors, landlords and senior stakeholders alike
• Intermediate MS Office skills and NZQA qualification (post-tertiary highly regarded)
• High integrity, discretion and the judgement to make sound calls under pressure

Additional Information

You’ll join a collaborative, hands-on team where safety truly drives success. We value initiative, continuous improvement, and people who care about the wellbeing of those on the ground. Together, we’ll make our operations safer, stronger, and more sustainable.

We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed. We’re committed to building an inclusive culture where everyone feels respected, supported, and able to thrive. With operations spanning the globe, we know we’re better together when our team reflects the diversity of the communities and customers we work with every day.