Administrative Assistant / Front Desk Receptionist

Job Title: Administrative Assistant / Front Desk Receptionist | Location: Dubai, UAE | Employment Type: Full-time | We are seeking a proactive, organized, and professional Administrative Assistant / Receptionist to join our team. The ideal candidate will manage front office operations and provide high-quality administrative support to ensure smooth daily business operations.

This role requires someone who is confident in engaging with clients, creating a welcoming atmosphere, and effectively communicating with both internal and external collaborators, including government entities, banks, and service providers. |

Key Responsibilities

• | * Front Office & Client Relations | * Welcome and assist clients and visitors with professionalism, ensuring a positive first impression. | * Handle phone calls, emails, and general inquiries efficiently and courteously. | * Manage meeting room bookings, refreshments, and office hospitality arrangements. | * Support client meetings, ensuring smooth coordination and excellent service delivery. | * Administrative Support | * Provide day-to-day administrative and clerical assistance to management and various departments. | * Must be able to assist with day-to-day Online Banking requests, payments and general management. | * Maintain organized and confidential company records, files, and documentation. | * Prepare letters, reports, and internal communications as required. | * Coordinate meetings, manage calendars, and arrange travel or logistics when needed. | * Communicate confidently with authorities, governmental bodies, banks, telecommunications providers, notaries, and suppliers to manage official processes and documentation. | * Ensure office supplies, stationery, and general office needs are maintained. |

Requirements

• | * Bachelor’s degree in Business Administration, Management, or a related field. | * 2–5 years of experience in an administrative or reception role in the UAE. | * Confident communicator with the ability to interact professionally with clients, government entities, and external service providers. | * Excellent organizational and multitasking abilities with strong attention to detail. | * Proficient in Microsoft Office (Word, Excel, Outlook), digital document management systems and online banking. | * Professional, service-oriented attitude and ability to handle confidential information with discretion. | * Professional fluency in English is required. | * Strong sense of initiative, reliability, and ability to work independently when required. |

Preferred Qualifications

• | * Fluency of Italian language is an advantage. |

Why Join Us

| * Opportunity to grow your career in administration and client relations within a professional and supportive environment. | * Direct exposure to interactions with government authorities and financial institutions. | * A collaborative and inclusive workplace culture that values professionalism, precision, and continuous learning. | * Competitive compensation and benefits package in full accordance with UAE Labor Law (annual leave, public holidays, health insurance, end-of-service benefits, etc.). | * Modern and welcoming office environment with a strong focus on professional development.