Executive Assistant & Operations Coordinator

Company: Mignon Design BuildLocation: Sheikh Rashid Tower, 18th Floor. Dubai, UAEHours: Monday-Friday 9am-5pmSalary: AED 5,000–6,000 per month

About the Role

Mignon Design Build is looking for a highly organized, intelligent, reliable, and resourceful person to support the owner and help manage daily business operations. The right person must be mature, efficient and reliable. Able to understand the problem and come up with solutions to fix it. Keep the company organized on schedule.

Understand instructions quickly, solve problems independently, follow up consistently, and make sure important tasks are completed properly and on time.

Main Responsibilities

• Research suppliers, subcontractors, materials, tools, fixtures, and services
• Request and compare quotations based on price, quality, timeline
• Place and track approved orders for jobsites
• Coordinate deliveries, pickups, returns, exchanges, and missing items
• Follow up with the site supervisor, staff, suppliers, and subcontractors
• Track project requirements, deadlines, pending approvals, and urgent issues
• Coordinate trade license renewals, visas, insurance, banking documents
• Organize contracts, invoices, employee files, suppliers
• Help onboard employees and coordinate required documentation
• Prepare clear summaries and practical recommendations for the owner
• Follow through until tasks are fully completed
• Required Qualities
• Strong common sense and practical judgment
• Excellent organization and follow-up
• Ability to work independently without constant supervision
• Strong written and spoken English
• Professional communication
• Confidence dealing with suppliers, subcontractors, employees
• Strong attention to detail
• Ability to manage multiple priorities
• Reliable, mature, discreet, honest, and accountable

Preferred Experience

• Executive Assistance
• Operations coordination
• Construction administration
• Procurement or purchasing
• Supplier or subcontractor coordination
• Project coordination
• Trade licenses, visas, banking, insurance, or UAE company administration
• Experience in construction, fit-out, interiors, contracting.

ImportantThis role requires initiative and ownership.

Candidates who require detailed instructions for every small task, give up easily, or only report problems without trying to solve them will not be suitable.

Application Process

Applicants will only be considered after completing the screening form below:https://form.typeform.com/to/r2DF5xkH