Receptionist / Office Coordinator

Our client, a leading healthcare-focused private investment firm, is seeking a Receptionist / Office Coordinator to serve as the face of their New York office while supporting day-to-day office operations. This is an excellent opportunity for an early-career professional looking to grow within a highly collaborative, fast-paced investment firm.

The ideal candidate is polished, proactive, service-oriented, and enjoys rolling up their sleeves to ensure the office runs seamlessly while providing an exceptional experience for employees, investors, and visitors alike.COMPANY: Healthcare-Focused Private Investment FirmPOSITION: Receptionist / Office CoordinatorLOCATION: New York, NYHOURS: 8:00 AM – 5:00 PM ( with flexibility)OFFICE

REQUIREMENTS

• 5 days in office
• COMPENSATION: $75k - 95K DOE + Bonus, Meal benefits, & Comprehensive Benefits covered in full
• BACHELOR'S DEGREE REQUIRED:

Preferred

Responsibilities of the Receptionist / Office Coordinator:-Warmly welcome and greet all visitors, ensuring a polished and professional first impression of the firm-Answer and direct incoming calls while serving as the primary point of contact for the reception area-Stock and maintain the office pantry, kitchen, conference rooms, and common areas throughout the day-Coordinate breakfast, lunch, catering, and refreshments for meetings and office events-Order, receive, stock, and distribute office supplies, snacks, beverages, and pantry items-Sort and distribute incoming mail, packages, and deliveries and coordinate outgoing shipments-Prepare conference rooms for meetings, ensuring rooms are fully stocked and presentation-ready-Coordinate meeting logistics, including room reservations and guest hospitality-Support administrative projects and provide assistance to the Executive Assistant and broader administrative team as needed-Partner closely with colleagues to ensure seamless day-to-day office operations and coverage-Take ownership of the office environment, proactively identifying opportunities to improve organization, efficiency, and the overall employee experience-Assist with special projects as assignedRequirements of the Receptionist / Office Coordinator:-0–3 years of professional experience in a receptionist, office coordinator, hospitality, or administrative support role-Bachelor's degree preferred-Positive, service-oriented attitude with a "no task too big or small" mentality-Proactive self-starter who enjoys being hands-on and taking ownership-Excellent organizational, communication, and interpersonal skills-Strong attention to detail with the ability to multitask in a fast-paced environment-Professional presence with exceptional customer service skills-Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel-Eagerness to learn and grow within a collaborative investment firm environment-Verifications of identity, education, prior employment, and references may be required