Fleet & Logistics Coordinator

We are seeking a highly organized and detail-oriented Fleet & Logistics Coordinator to join our growing operations team. In this role, you will be the administrative backbone of our corporate fleet, ensuring 100% compliance with UAE government regulations, maintaining smooth financial tracking of transport accounts, and coordinating seamlessly with various branches and internal departments.

​Key Responsibilities

​Daily Financial Tracking: Monitor corporate Salik balances and ENOC fuel accounts daily (ensuring a minimum balance of AED 7,000 is maintained).

​Fine & Violation Management: Conduct daily checks for traffic fines on official portals, document offenses with screenshots, and prepare payroll deduction paperwork.

​Permits & Compliance: Manage timely renewals for vehicle registrations (Mulkiya), insurance policies, and mandatory commercial permits (Dubai Municipality, Sharjah Food Permits, Parking, and Advertisement permits).

​Data Maintenance: Continuously update the Vehicle Master File, Etisalat Master File, and maintenance tracking logs.

​Documentation & Filing: Maintain precise hard-copy and soft-copy records of vehicle handovers, fine deductions, uniform distribution, and SIM cards.

​Vendor & Claims Liaison: Follow up with insurance companies regarding vehicle accidents, repairs, and updates.

​What We Are Looking For

​Experience: Minimum 2–3 years of hands-on experience in fleet administration, logistics coordination, or PRO support within the UAE.

​Local Knowledge: Solid experience dealing with UAE government portals (RTA, Dubai/Sharjah Municipalities, Dubai Police, Salik, ENOC).

​Skills: Strong proficiency in Microsoft Excel (data logging and tracking) and excellent electronic document archiving skills.

​Attributes: Highly organized, proactive in follow-ups, and capable of working under minimal supervision.

Pay: AED3,000.00 - AED4,500.00 per hour

Application Question(s)

• Which UAE government portals and systems are you fully proficient in managing? (e.g., RTA, Dubai Police, Dubai Municipality, Sharjah Food Permits, Salik, ENOC)
• How many years of experience do you have in Fleet Administration / Logistics within the UAE?
• Are you comfortable with a role that requires intensive daily tracking on Microsoft Excel and maintaining rigid physical/digital archiving systems?
• What is your current notice period?
• What are your total salary expectations?
• ​Do you currently hold a valid UAE Driving License

Work Location: In person