Property Management Administrator

AX CAPITAL / AX MANAGEMENT is seeking a diligent and detail-oriented Property Management Administrator to support the Property Management department's financial, administrative, and reporting operations.

The successful candidate will play a key role in ensuring accuracy, compliance, and efficiency across owner and tenant financial processes, invoicing, lease administration, and internal reporting, working closely with the Finance Department and the wider Property Management team.

KEY RESPONSIBILITIES

• Financial Administration & Reconciliation
• Maintain accurate and up-to-date financial records, reconciling internal records with the Finance Department on a regular basis.
• Record client payments, owner disbursements, and recurring expenses (Property Management fees, service charges, utilities, and maintenance costs) in a timely and accurate manner.
• Support the processing of owner fund transfers and expense payments, ensuring outstanding balances are verified and required approvals and documentation are in place.
• Invoicing
• Generate, track, and distribute invoices, including Property Management, renewal, and agency invoices.
• Ensure timely submission of invoicing documentation to relevant internal stakeholders and the Finance Department.
• Cheque & Petty Cash Handling
• Manage the collection, recording, and timely deposit of cheques in line with company procedures.
• Maintain petty cash records and prepare periodic expense reconciliations with supporting documentation for Finance review.
• Government & Utility Processing
• Coordinate Ejari registrations for tenancy renewals, ensuring fees are collected and registrations completed within required timelines.
• Liaise with the Finance Department to ensure timely payment of utility and government-related charges (e.g., DEWA, Ejari, DU).
• Expense Tracking
• Maintain accurate records of company expense card transactions, ensuring all supporting documentation is properly filed and referenced.
• Tenancy & Lease Administration
• Monitor lease expiries and issue renewal notices within company-defined timelines.
• Process tenancy renewals, including invoicing, contract documentation, and updates to internal tracking systems.
• Maintain up-to-date payment status records, monitoring upcoming and overdue payments in coordination with the Finance Department.
• Reporting
• Prepare and submit weekly and monthly operational and financial reports in line with department requirements, including portfolio and invoice forecast reporting.
• Support the Head of Property Management with ad-hoc reporting and data requests as needed.CANDIDATE

REQUIREMENTS

• Strong attention to detail and a high level of accuracy in financial and administrative tasks.
• Excellent organizational and time-management skills, with the ability to meet recurring deadlines.
• Fluent in English (spoken and written); Russian language skills are an advantage.
• Proficiency in Microsoft Excel is essential.
• Prior experience working with financial data or in a finance-adjacent role is an advantage.
• Ability to work collaboratively across departments, particularly with Finance and Property Management teams.
• Prior experience in real estate or property management is a plus.REPORTING LINEThis position reports directly to the Head of Property Management.

Salary Range

AED 4,500–6,500