Payroll Finance & Reporting Manager

GROW A GREAT CAREER WITH

THE COMPANY

THAT GROWS GREAT BRANDS!At our AVI Limited, we believe in collaboration and innovation to drive exceptional results. Our Shared Services departments—spanning IT, Finance, HR, Logistics, Digital, Marketing, and Field Marketing — are essential to the growth of our industry-leading brands. We foster a high-performance culture where teamwork, accountability, and creative problem-solving are celebrated.

Our AVI Finance Shared Services (FSS) Division is central to AVI’s financial health, operating as a dynamic hub of financial excellence. Under the FSS umbrella, we manage key functions such as Accounts Receivable, Accounts Payable, General Ledger, Management Accounting, Cashbook and Treasury, Business Analysis, Payroll, Master Data, Benefits, Financial Reporting, and Facilities Management.

The team is responsible for critical processes, including reporting, reconciliation, and journal management, while also performing consolidations and overseeing the complex structure of local and Sub-Saharan African legal entities.

With a strong focus on compliance, we ensure adherence to IFRS (International Financial Reporting Standards) and all applicable legislation, safeguarding the integrity of our financial operations.

Operating in a dynamic environment, the department ensures the corporate entities are effectively administered, while maintaining high standards of financial accounting and reporting. Together, we support AVI’s vision by delivering value and aligning financial performance with strategic objectives. Step Into a Role That Makes an Impact!

We’re seeking a Manager: Payroll Finance & Reporting to drive success at AVI Finance Shared Services (FSS) Division in Location, City. This role is designed to manage HR Administration, Group HR and Management Accounting Budgets. Manage payroll bank account, payroll recoveries and oversee monthly payroll reconciliations. Manage staff overseeing administration and reconciliation of general and payroll finance.

Manage staff overseeing daily, weekly and monthly Management Information Systems reports to Business Units that ensure that AVI adheres to statutory and business unit requirements.

• Reporting Structure: Reports to: Director: Finance Shared Services
• Direct Reports: 2 (Payroll Accountant and HR Reporting Administrator)
• Key Areas of Impact: Finance Management
• Prepare, consolidate and submit annual departmental budgets with strict adherence to deadlines
• Prepare, consolidate and submit quarterly departmental forecasts with strict adherence to deadlines
• Manage departmental expenditure in relation to approved budgets worth over R62 million
• Analyse and report on all variances from budget on expense items
• Monthly analysis of General Ledger
• Prepare monthly financial journals and accruals
• Ensure supplier invoices are processed and allocated to relevant GL account
• Manage recruitment and training recoveries to ensure zero variance on recovery accounts at year-end
• Asset Management & Capital Expenditure
• Review and maintain departmental asset register
• Ensure workflows for asset acquisition, disposal and transfers are submitted and approved
• Conduct regular audits on assets to ensure accuracy of asset register
• Oversee complete asset verification and count and financial year end
• Prepare and submit annual capex budget
• Reconcile capex projects and capitalise on completion of project, with correct depreciation period
• Payroll Finance
• Manage monthly payroll recoveries of salary and third party costs from non-NBL companies worth over R1.2 billion per annum
• Manage payroll bank account
• Review monthly cashbook and bank reconciliation
• Prepare monthly PAYE, UIF, SDL recon.
• Investigate and resolve reconciling items with an annual total of over R500million
• Prepare reconciliation for NBL and Ciro.
• Review monthly payroll reconciliations (SA, Namibia, Zambia, and Botswana) to ensure limited reconciling items as per audit requirements.
• Total of 46 balance sheet reconciliations per month
• Mapping of payroll postings to correct GL/Customer accounts
• Payroll postings queries and trouble shooting
• Review and approve journals for manual payroll postings
• Review monthly leave and bonus pay-outs report
• Statutory Reporting
• Manage the preparation and consolidation process for each Site’s Employment Equity submission.
• Finalise and submit to the Department of Labour by the specified deadline.

Assist the business with Department of Labour Director General review and inspection in terms of Section 43 of the Employment Equity Act of 55 of 1998Populate, employment equity, skills development and training spend information for all business units for submission of the BBBEE report.

• Oversee the preparation information for annual training reports (ATR) and headcounts for skills planning processes (WSP). Format spreadsheets to enable L&D to submit to the SETA by relevant deadline
• Oversee quarterly submission to Stats
• SA for AVI Head Office, NBL, Ciro, Spitz, Gant and Indigo
• Provide data and analysis for additional Head Office statutory reporting
• Monitor master data specific to statutory reports
• Audits
• Review of requisition release strategies
• Prepare reports and Information required by the auditors
• Oversee internal and external payroll audits for AVI Group
• Projects
• Provide training to payroll administrator on the payroll journal and reconciliation.
• With focus placed on the problematic areas in our recons and ways to equip the Payroll Administrators to better understand recons and postings.

Review and update Standard Operating Procedures and Works Instructions for all tasks.

Continuous automation of current report set with the view to empower business and to supply efficient reportingActively engage in new initiatives/projects in order to address the impact on general reporting and the project specific reporting outcomesTest new developments on SAP database in partnership with ITSSImplement SAP Payroll Intercompany postings for Non NBL entities.

• Implement Payroll Live posting for Spitz, Gant and Green Cross
• Automation of EEA2 and EEA4 reports for AVI Head Office, NBL, Ciro, Spitz, Gant and Indigo
• Automation of Quarterly Stats SA reports for AVI Head Office, NBL, Ciro, Spitz, Gant and Indigo
• Automate and maintain AVI Group Employee Costing Report.
• Automate Union Reports for the AVI Group
• Continuous enhancement implementation of SAP Headcount Budget transaction
• Information Analysis and Information Delivery
• Monitor integrity of data and highlight any inconsistencies and/or areas of improvement
• Identify master data irregularities and report accordingly
• Identify and look at ways of improved reporting resulting from master data processes
• Perform gap analysis to identify any relevant and useful information that could be incorporated to the reports
• Ongoing change impact analysis is required to ensure current report set remains relevant
• Various sources and master data types need to be incorporated and aligned to ensure accurate reflection of like data in group and analytical reporting
• Adhere to agreed / set stats re data management (e.g. naming standards and storing of files etc.)
• Reports are timeously distributed
• Specify design of new and sustainable reports according to business needs and requirements
• Pro-actively engage business units on information management priorities, as well as recommendations on new reports
• Controlling the delivery of information to Business Units timeously and accurately
• Continuous review of current reporting offering to ensure relevance to business and decision making requirements
• Manage and deliver additional reporting requirements as and when required by business in line with current offering and availability
• Relevant distribution and protection of reporting and related content using agreed principles of distribution levels/lists and authorisation control
• Extract, validate and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors
• Manage queries on Leave and Bonus Provision from the Finance and HR community
• Review training costs report for L&D monthly
• Delivery of information to Business Units timeously and accurately in the form of monthly reports and spreadsheets
• Annual Processes
• Manage the Annual Headcount Budget end to end process from SAP system perspective
• Training HR community on the SAP functionality of Headcount Budget process
• Manage annual Short Term Incentive cross billing and allocation
• People Management
• Lead the team as a role model who demonstrates AVI values, inspires, motivates, and coaches team members to maximize the quality of their output.

Drive ownership, accountability innovation and efficient processes.

Ensure IPA’s are set and approved for staff in Payroll Finance & Information Management department. Mid-year and year end reviews must be performed.

Plan knowledge management and ensure backup resourcing to avoid loss of knowledge/information due to attrition.

Develop and report on succession plan.

On the job training provided to direct reports.

What It Takes to Succeed:

• Experience that set you up for success: 5 Years financial experience3 years of experience in preparation or reconciliations
• Experience in Payroll Finance
• Experience in Tax
• Advanced level of understanding for the end-to-end payroll process
• People Management of a complex team
• Qualifications & Certifications that will contribute to your success:

Bcom Financial Management / AccountingAdditional Requirements that will enhance your impact for success: 5 years SAP HR AND SAP FI5 year’s experience in payrollTake the Next Step with UsAt the heart of our AVI Shared Services Divisions is a commitment to excellence, collaboration, and continuous improvement.

Here, you’ll have the opportunity to work with talented professionals across multiple disciplines, allowing you to grow professionally. If you are passionate about making an impact, solving complex problems, and collaborating with others to drive excellence, this is the place for you.