Executive Assistant / Event Manager (Maritime & Offshore)

Job Title: Executive Assistant / Event Manager (Maritime & Offshore)

Location: Dubai, UAE

Employment Type: Full-Time

About the Company

A fast-growing maritime and offshore services group specializing in risk management, maritime intelligence, crisis response, and offshore operations support. The organization operates globally, supporting vessels, crews, and high-value maritime assets through advanced technology and operational expertise.

Position Overview

We are seeking a highly intelligent, proactive, and dynamic Executive Assistant / Event Manager to provide top-level administrative and personal support to senior management while also planning and executing company events, meetings, and offshore-related engagements.

This role requires a sharp, fast-thinking individual who can operate in a high-pressure maritime/offshore environment, handle confidential matters, and ensure seamless coordination across global stakeholders.

Key Responsibilities

Executive & Personal Assistance

Provide full-spectrum executive support to CEO / top management

Manage complex calendars, travel arrangements, and confidential communications

Act as primary point of contact between executives and internal/external stakeholders

Prepare reports, presentations, and briefing documents

Handle personal tasks and ensure smooth day-to-day operations for senior leadership

Event Management & Coordination

Plan, organize, and execute

Corporate events

Client meetings

Maritime/offshore conferences

Executive gatherings and private events

Coordinate logistics including venues, travel, suppliers, and guest management

Ensure high-standard delivery aligned with company image and branding

Operational & Business Support

Coordinate with internal teams across maritime operations, offshore projects, and risk management functions

Support project tracking and follow-ups with global teams

Assist in preparing proposals, contracts, and client communications

Maintain organized documentation and filing systems

Communication & Stakeholder Management

Liaise with clients, partners, vessel operators, and offshore teams

Handle sensitive and confidential information with discretion

Represent the executive office in a professional and polished manner

Requirements

Female candidate (as per role requirement)

Proven experience as

Executive Assistant / Personal Assistant

OR Event Manager in corporate or maritime/offshore environment

Background in maritime, offshore, oil & gas, or shipping industry is highly preferred

Exceptional organizational and multitasking skills

Highly intelligent, quick thinker, and able to work under pressure

Strong communication and interpersonal skills

Proficient in Microsoft Office and business tools

Ability to manage high-level executives and international coordination

Preferred Qualities

Presentable, professional, and confident personality

Strong problem-solving mindset

Ability to handle last-minute changes and urgent situations

Experience supporting C-level executives

What We Offer

Competitive salary package

Opportunity to work in a dynamic global maritime/offshore environment

Exposure to top management and strategic operations

Career growth within an international organization