Personal Assistant

Job Summary

The Personal Assistant will provide high‑level administrative, organisational and household support to a private family or principal, ensuring smooth daily operations, confidentiality and proactive assistance with personal and professional tasks.

This role involves diary and travel management, correspondence, errands, event coordination and occasional household oversight, delivered with discretion and impeccable attention to detail.

Key Responsibilities

• Manage the principal’s calendar, appointments and meetings; coordinate scheduling, send reminders and ensure efficient time management.
• Arrange domestic and international travel itineraries including flights, accommodation, ground transport and necessary documentation, and prepare comprehensive travel packs.
• Handle confidential correspondence, emails and telephone calls professionally; draft, proofread and file documents, maintaining discretion at all times.
• Conduct errands and personal shopping as required, including collection and delivery of items, grocery and household supplies, and liaising with suppliers and service providers.
• Support household management by coordinating maintenance, repairs and deliveries; maintain inventories of household essentials and liaise with housekeeping staff to ensure standards are met.
• Plan and coordinate events, meetings and small family gatherings, including venue arrangements, catering and guest management when required.
• Maintain accurate records, expense reports and receipts; process invoices and assist with basic bookkeeping tasks as requested.
• Provide ad hoc personal support such as appointment booking, medication reminders, document organisation and project assistance, exercising initiative and sound judgment.
• Uphold confidentiality, discretion and a professional demeanour at all times when interacting with the family, guests and external contacts.
• Be flexible with working hours to accommodate occasional early starts, evenings or weekend requirements and to cover for other household staff when necessary.

Requirements

• Previous experience as a personal assistant, executive assistant or in a household support role is preferred.
• Excellent organisational and time‑management skills with strong attention to detail and the ability to prioritise competing tasks.
• Confident written and verbal communication skills combined with a professional, discreet manner.
• Proficiency with common office software, calendars and travel booking platforms; adaptability to learn household systems and procedures.
• Reliable, proactive and able to use initiative while following direction; comfortable working independently and as part of a small household team.
• Flexible approach to working hours and duties, including occasional out‑of‑hours availability and discretion when on call.
• Valid driving licence and willingness to undertake local driving duties is desirable.
• Physically able to perform varied duties which may include light lifting, standing and moving items around the household.

Success Factor

The successful candidate will be adaptable, highly organised and discreet, demonstrating reliability, excellent communication and the ability to anticipate needs to ensure the household and principal’s commitments run smoothly.