Personal Assistant to the General Manager

The Personal Assistant (PA) to the General Manager plays a crucial role in supporting the General Manager in daily operations ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the GM and various stakeholders including employees suppliers and guests.

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Manage the General Managers calendar including scheduling meetings and appointments.
• Prepare reports presentations memos SOPs complimentary vouchers and any official documents.
• Manage correspondence including negative reviews directed to the GM.
• Prepare and process GMs monthly expenses travel expenses insurance reimbursement claims and travel arrangements.
• Review and proofread contracts capex files and any other documents for accuracy before the General Managers review.
• Keep all ExComs/departments on task to meet deadlines.
• Prepare the monthly business review presentation and take minutes.
• Monitor project timelines and deliverables ensuring deadlines are met.
• Maintain organised filing systems both physical and digital.
• Prepare reports for the GM.
• Manage stationery inventory (Future log).
• Coordinate and organise internal and external meetings including venue booking and catering arrangements.
• Assist in the preparation of board meeting materials and annual reports.
• Liaise with other departments to gather information and data for GMs presentations and reports.
• Manage the GMs professional memberships and subscriptions.
• Assist in organising company events and teambuilding activities as directed by the GM.

Qualifications

• Bachelors degree in Hospitality Management Business Administration or a related field preferred.
• Previous experience as a personal assistant or in an administrative role preferably within the hotel or hospitality industry.
• Experience in supporting senior management is an advantage.
• Strong organizational and timemanagement skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) .
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problemsolving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.

Remote Work

No

Employment Type

Fulltime