Secretary PA

Job Summary

This role combines Executive Assistant responsibilities to the CFO with finance support duties. The selected candidate will be responsible for managing the CFO’s calendar, coordinating meetings, preparing reports and presentations, taking minutes of meetings, and following up on action items.

In addition, the role includes finance-related responsibilities such as processing supplier invoices, managing the finance email inbox, assisting with daily bank transactions, preparing daily cash position reports, and coordinating cheque handovers.

Key Skills Required

• Executive Assistant / Personal Assistant experience supporting senior management
• Calendar management and meeting coordination
• Minutes of Meetings (MoM)
• Accounts Payable and invoice processing
• Bank transactions and cash position reporting
• Strong Microsoft Excel, Word, and PowerPoint skills
• ERP system exposure (e.g. SAP, Oracle, Microsoft Dynamics)
• Excellent communication and organizational skills
• Good to have

Qualifications

• Diploma or Bachelor of Commerce
• Experience in real estate, construction, or property development
• Arabic language skills (preferred) At least 3-5 years of relevant experience in administrative or executive support roles in a corporate environment.
• Minimum of a high school diploma, with a preference for candidates holding a bachelor's degree in business administration or a related field.
• Proficiency in office software such as Microsoft Office Suite and project management tools for effective task management.
• Exceptional verbal and written communication skills, including professional email etiquette and report writing.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously while maintaining attention to detail.
• Fluency in English is required, with additional language skills being a significant advantage in diverse environments.
• Demonstrated ability to work independently and as part of a team, showcasing flexibility and adaptability in dynamic situations.A proactive, resourceful attitude with a strong commitment to professionalism and service excellence.