Key Responsibilities
- Provide day-to-day executive and administrative support to the Executive Director of Preventative Health, ensuring consistency and professionalism in documentation and communications with internal and external stakeholders.
- Coordinate and support departmental activities across Health Protection, Wellness Programs, Screening Programs, and Oral Health Promotion and Prevention services.
- Maintain efficient and effective operational processes aligned with our commitment to operational excellence.
- Support administrative processes and facilitate effective workflow and collaboration between departments.
- Coordinate, monitor, and support departmental projects, including conducting research, gathering data, and preparing reports and documentation.
- Assist in the preparation, review, and submission of reports and related documents to meet statutory, regulatory, and organizational requirements.
- Support the development, monitoring, and management of the Preventative Health Directorate budget.
- Assist in developing, reviewing, and implementing policies, procedures, and administrative guidelines while ensuring compliance with applicable regulations.
- Verify and maintain documentation required for accreditation, compliance activities, quality initiatives, and directorate projects.
- Support the development and implementation of action plans to address opportunities for improvement and ensure continued compliance with statutory, organizational, and accreditation standards.
- Exercise sound professional judgment in administrative matters under general supervision.
- Maintain professional knowledge and competencies through participation in departmental, organizational, and external meetings, seminars, workshops, and training programs.
- Promote a proactive culture of patient safety by identifying potential risks and contributing to preventive measures.
- Identify, document, and report actual or potential patient safety concerns, incidents, errors, and near misses in a timely manner.
- Adhere to all patient safety policies, procedures, protocols, and reporting requirements.
- Demonstrate strong teamwork, collaboration, and effective communication across all levels of the organization.
- Collaborate with line management to identify operational risks, develop mitigation strategies, and support the implementation and evaluation of risk management plans.
- Perform additional duties and responsibilities as assigned by management.
- Maintain the highest standards of confidentiality and safeguard sensitive organizational and patient information.
Qualifications
- Bachelor's Degree in Business Administration, Healthcare Administration, Management, or a related field.
Experience & Knowledge Requirements
- Minimum of five (5) years of administrative, executive support, or operational coordination experience, preferably within the healthcare sector.
- Strong understanding of healthcare administration, quality improvement methodologies, regulatory requirements, and accreditation standards.
- Experience in project coordination, report preparation, budget support, and policy administration.
Skills & Competencies
- Fluent in both Arabic and English (written and spoken).
- Excellent communication, interpersonal, and stakeholder management skills.
- Strong written communication skills with the ability to prepare accurate, concise, and professional reports and correspondence.
- Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
- Excellent organizational, planning, and multitasking abilities.
- Strong attention to detail and commitment to high-quality deliverables.
- Ability to prioritize competing demands and meet tight deadlines in a fast-paced environment.
- Strong analytical, problem-solving, and coordination skills.
- Ability to work independently while maintaining effective collaboration with multidisciplinary teams.
Pay: QAR11,000.00 per month
Experience
- similar role : 6 years (Required)
License/Certification
Work Location: In person
