Accounts Payable Administrator

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- [email protected].

Description

Accounts Payable Administrator (2026 - 88)

Overview

We are seeking a detail-oriented individual to coordinate case-related disbursements, tax levies, and customer chargebacks. The Accounts Payable Administrator will assist with computing, classifying, and recording financial data to maintain accurate and complete case records.

The successful candidate will work in our NY headquarters located in downtown Manhattan. This is a hybrid role (1 to 2 days per week on-site). This position's salary range is $62,000 - $65,700 per year, with quarterly discretionary incentive opportunity.

Named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives.

Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.

Essential Functions

• Process daily case-related disbursements, including checks, wires, and ACH payments
• Enter voided check data, reissue payments, and manage cash available file
• Complete tax levy forms, monitor payment requests, and update panel files with proper coding and notes
• Correspond with panels to obtain reporting numbers for payee names on checks
• Perform monthly write-offs of aged balances
• Respond to customer chargeback requests and disputes
• Set up panelists for ACH payments and maintain records
• Ensure confidentiality and adhere to information security and data privacy policies
• Demonstrate regular, reliable, and predictable job attendance
• Attend on-site and virtual meetings and in-person training sessions; demonstrate regular, reliable, and predictable job attendance.
• Demonstrate a continuous learning mindset by seeking feedback and building new skills.
• Perform any additional accounting, finance, or administrative tasks assigned to support department and organizational objectives.

Qualifications

Education & Experience

• Associate’s degree in accounting, Business, Finance, or related field
• Minimum 1-3 years of accounts payable experience; or an equivalent combination of education and experience
• Experience with EPR/financial systems and Microsoft Excel (intermediate) preferred

Knowledge, Skills & Abilities

• Understanding of accounts payable processes and ERP systems (e.g., NetSuite, Oracle Financial); able to learn new tools with guidance
• Strong attention to detail and accuracy in data entry and record-keeping
• Foundational analytic skills, including variance analysis and problem-solving for discrepancies
• Solid mathematical and reasoning abilities for routine calculations, interpreting charts, and following instructions
• Effective, professional communication and teamwork; maintains confidentiality and integrity

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

• Understanding of accounts payable processes and ERP systems (e.g., NetSuite, Oracle Financial); able to learn new tools with guidance
• Strong attention to detail and accuracy in data entry and record-keeping
• Foundational analytic skills, including variance analysis and problem-solving for discrepancies
• Solid mathematical and reasoning abilities for routine calculations, interpreting charts, and following instructions
• Effective, professional communication and teamwork; maintains confidentiality and integrity

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.