Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This Long-term Contract position is ideal for a detail-focused individual who enjoys managing invoice workflows, maintaining accurate financial records, and partnering with internal stakeholders and vendors.

The role offers the opportunity to contribute to daily accounts payable operations while also assisting with process enhancements and broader accounting support.

Responsibilities

• Coordinate invoice approvals by partnering with internal departments to secure timely authorization for payment.
• Review, code, and allocate invoices accurately to ensure proper accounting treatment and complete documentation.
• Execute semi-monthly payment cycles, including check processing and electronic disbursements such as ACH transactions.
• Examine employee expense submissions and reconcile corporate card activity to confirm compliance and accuracy.
• Oversee vendor setup for domestic and international suppliers, including verification procedures and maintenance of tax forms such as W-9 and W-8.
• Respond to vendor and internal office questions related to payments, account status, and supporting documentation.
• Process banking activity such as deposits and wire transactions while recording cash movement accurately in financial records.
• Assist accounting team members with research, journal entries, expense reporting, and fixed asset data maintenance.
• Contribute to operational improvements by documenting procedures and supporting automation or accounting system enhancement initiatives.
• Provide support for year-end and periodic compliance tasks, including 1099 reporting and use tax-related activities.