Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist Company: OC Poolscapes Location: La Mirada, CA Job Type: Full-Time Pay: Starting at $25.00 per hour – up to $32.00 per hour (DOE)

Summary

OC Poolscapes is seeking an experienced and detail-oriented Accounts Receivable Specialist to manage customer billing, incoming payments, account reconciliation, and collections. This position requires excellent organization, strong customer communication skills, and the ability to work in a fast-paced construction environment.

The ideal candidate must be bilingual in English and Spanish.

Key Responsibilities

• Prepare and send accurate customer invoices, progress billings, and account statements.
• Record and apply customer payments, deposits, ACH payments, checks, and credit card transactions.
• Monitor outstanding balances and follow up with customers regarding past-due accounts.
• Maintain accurate accounts receivable records and aging reports.
• Reconcile customer accounts and resolve billing or payment discrepancies.
• Communicate professionally with customers regarding invoices, balances, and payment status.
• Coordinate with project managers and the sales team to confirm billing information.
• Track project deposits, progress payments, change orders, and final payments.
• Assist with lien releases and construction-related billing documentation.
• Prepare weekly accounts receivable and collection reports for management.
• Assist with month-end closing and financial reporting.
• Maintain organized digital and physical accounting records.
• Follow company accounting procedures and confidentiality requirements.

Qualifications

• Two or more years of Accounts Receivable experience preferred.
• Construction industry experience strongly preferred.
• Bilingual in English and Spanish is required.
• Experience with QuickBooks, Pro DBX, or similar accounting software.
• Strong Microsoft Excel and general computer skills.
• Excellent attention to detail and accuracy.
• Strong customer service and communication skills.
• Ability to handle collection calls professionally.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong problem-solving and organizational skills.

Preferred Experience

• Construction accounting
• Customer invoicing and progress billing
• Payment posting and account reconciliation
• Collections and aging reports
• Job costing and project-based accounting
• Lien releases and compliance documentation

Benefits

• Competitive compensation
• Paid holidays
• Paid Time Off (PTO)
• Career growth opportunities
• Supportive team environment
• Stable full-time employment

Pay: $25.00 - $32.00 per hour

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person