Senior Accounts Payable Specialist

Geode is looking for an initiative-taking Senior Accounts Payable Specialist to help drive our business forward. We are seeking a skilled financial specialist to own end-to-end invoice processing, perform vendor billing reconciliation and variance resolution, ensuring payments are valid and made in an accurate, efficient, and timely manner.

The Senior Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, interfacing with senior internal stakeholders and external vendors, requiring effective communication and professional judgment.

This role is based out of our office in Boston, Massachusetts. You are required to follow the firm’s policy on in-office attendance. Our current policy requires in-office attendance on Tuesday, Wednesday, and Thursday, and then provides an option to work remotely on Monday and Friday. Please note that Geode may alter this policy at any time.

Responsibilities

• Own end-to-end AP process including review, validation, approval coordination, and payment tracking
• Review vendor invoices against contractual terms, pricing schedules, indexations clauses, and internal tracking models. Obtain approval of charges from Geode personnel when necessary
• Confirm accuracy of invoice calculations including sales tax, price increases, usage-based fees, etc.
• Partners with vendors and internal stakeholders to resolve billing questions and discrepancies, obtain supporting documentation, and ensure accurate and timely payment
• Track status of invoices and payments, resolve any delays in processing or payment, and work with our third-party invoice and payment provider
• Ensure compliance with accounts payable best practices (obtaining W-9s, apply judgment to assess Mass sales and use tax applicability, confirmation of payment information for payments made by wire, etc.)
• Assist with month-end accounting close process by reviewing monthly AP reports for correct general ledger account coding, proposing reclasses as necessary, and assisting with accruals, as necessary
• Identify opportunities to improve AP workflows, controls, and documentation and implement when possible

Requirements and skills

• 5+ years of Accounts Payable experience directly related to the duties and responsibilities specified
• Solid understanding of finance, accounting, and bookkeeping principles
• Proficient in Microsoft Office and Excel
• Must embrace and be able to employ the use of technology in the performance of the job
• High degree of accuracy and attention to detail
• Strong critical thinking skills and communication skills
• Experience with Ariba or other external invoice processing provider preferred
• Interest in automation and system enhancements preferred

Company Overview

Founded in 2001, Geode is headquartered in Boston’s financial district, the center of one of the world’s most vibrant finance and technology hubs and employs approximately 200 employees.

Geode is an institutional asset manager providing core beta exposures across a range of equity and niche asset classes, with over $1.5 trillion. With a robust infrastructure and experienced investment professionals, Geode offers the scale of a large asset management firm with the benefits of a smaller organization.

Our compensation philosophy is designed to attract, motivate, and retain top talent. We are committed to ensuring that compensation reflects the value our employees bring to Geode. Employees at all levels are eligible to receive a combination of base salary, variable compensation, and a comprehensive benefits package.

Compensation decisions are informed by a range of factors including role, experience, education, and skillset.

Our benefits program is designed to support employees both professionally and personally, offering comprehensive health coverage, 401(k) matching, annual profit sharing, paid parental leave, and generous time off.

We also provide tuition and certification reimbursement, student loan support, fitness reimbursement, commuter subsidy, charitable donation matching, family care assistance including a backup care benefit, adoption and surrogacy support. Hybrid work arrangements and a culture that encourages community engagement through volunteer opportunities and employee events further enhance the employee experience at Geode.

Geode is proud to be an equal opportunity employer and support a diversified work environment. Learn more about Geode at www.geodecapital.com/careers.