Accounts Payable Specialist I

Salary: $23.48/hr

Posting Expires: 4/28/26

General Description and Classification Standards: Provides accounting support in accounts payable. This is an experienced, skilled or technical accounting level capable of carrying out most assignments typical of the position or specialty with limited guidance or review.

This level would be considered a promotional level and attainable by any incumbent in a work group who demonstrates the necessary knowledge, ability, and performance. Could be the only position in this specialty in a work group or could be part of a general or specialized work team.

Supervision Received

Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties and Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas
• Reviews and process invoices and PO’s
• Verify and reconcile invoice discrepancies
• Balances accounts payable records
• Uses automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries
• Prepares reports and gathers credit and/or other supporting documentation for reference
• Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports
• Assists in resolution of outstanding invoice problems to resolve payment issues
• Responds to inquiries from internal and external customers
• May place calls or send messages to those with unresolved issues

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Basic knowledge of GAAP
• Solid understanding of financial and accounting practices, policies and procedures
• Skill in use of Microsoft Office, accounting software, databases
• Good planning, organizational and communication skills
• Ability to determine when to escalate issues
• Ability to compile simple reports
• Ability to use independent judgment and discretion

Minimum Qualifications – Education and Experience

Completion of Technical or Vocational course of study or associate’s degree in accounting, Business Administration or Finance (Additional years of experience may be considered as a substitute for the required degree on an exceptional basis, with a minimum of four (4) years of professional related experience in accounts payable and working in Microsoft Office).

Two (2) years of experience in accounts payable and working in Microsoft Office

Preferred Education

Bachelor’s degree in accounting with 2 years of accounting experience in multiple areas of accounting.

Licensures and Certifications

None required

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.