Special District Paralegal

Special District Paralegal

Erb Law, LLC is seeking one full-time Special District Paralegal with 1-3+ years of experience, who is ready to become a part of our close-knit and growing law firm. The ideal candidate will have experience in a law office setting, interacting with clients/customers, managing task lists and ensuring completion of tasks, interacting with governmental entities, and successfully working in a team environment.

Experience with local government, special district or real estate matters preferred but is not required.

Our practice is focused on the organization and operation of Title 32 special districts, improvement districts and authorities, providing legal services to the districts and a select ground of real estate developers.

In this practice area, the firm provides legal services related to statutory compliance, public financing, construction, contracting, non-partisan elections, organization of districts, and the provision of public services including water, sewer, and public amenities.

Erb Law, LLC was founded in 2022. We provide a fun and friendly work environment with opportunity for work-life balance and occasional remote working. As a small firm, you will receive hands-on training, real-time feedback and be quickly integrated into the practice. Our focus is on providing high-quality, timely legal services, while developing strong and long-lasting relationships with our clients.

Salary Range

$65,000 to $80,000 DOE.

Position Summary

This position will be responsible for handling a broad range of responsibilities, including client coordination and deadline tracking, day-to-day tasks to keep workflow organized, compliance filings, legal document preparation, review, and filing, and also provide assistance as needed with office management and administrative matters.

The work involves research, writing, managing tasks, support to legal and paralegal staff, and applying knowledge and skills to various legal matters.

Essential Duties, Functions and Responsibilities

1. Prepare and coordinate client Board meetings, prepare meeting minutes, track meeting items

2. Prepare and file compliance documents and reports with governmental agencies, including tracking of filing on monthly and annual basis. Maintain filing tracking charts and ensure items are completed by deadlines.

3. Support attorneys to ensure client items are timely and accurately completed.

4. Prepare legal documents for attorney review.

5. Perform Designated Election Official duties for any special district elections.

6. Manage paper and electronic client files, ensuring approved documents are executed and saved appropriately.

Qualifications/Skills

1. Research, Writing, and Editing Skills: Perform research and draft documents (office memorandums, emails, cover letters) that are clear, logical, and concise with minimal errors and appropriate for the given audience.

2. Excellent People and Communication Skills: Interact and communicate in writing, verbally, and in-person, with clients, professional consultants, other attorneys, and members of local government councils, boards of directors and professional staff.

3. Competent Computer Skills: Ability to learn document management, billing, and other software programs for the purpose of drafting, editing, and sharing documents; sending and receiving documents; recording billed time; and interfacing with internal staff and clients.

4. Strong Critical Thinking Skills: Problem solving, following instructions, analytical thinking, demonstrating good judgment, and asking questions when necessary.

5. Team Player: Work cooperatively and collaboratively with colleagues and clients to answer questions and solve problems. Active listening skills are critical to our collaborative approach.

6. Highly Organized: detailed oriented and self-motivated; managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.

7. Confidentiality. Discretion with confidential client information.

Education, Experience, Certifications

1. Bachelor’s degree.

2. Paralegal Certificate or Degree.

3. Strong interpersonal and communication skills; strong punctuation and grammar skills.

4. Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook.

5. Proficient in Adobe Acrobat.

6. Experience in client facing roles; collaborating with group.

Benefits

1. Salary with flexible paid time off.

2. Potential Remote/work from home opportunities.

3. Annual bonus opportunity.

4. Health and Dental insurance via a firm sponsored plan.

5. 401(k) plan with automatic 3% employer contribution.

Additional benefits may be discussed at hiring.

This job description does not contain a full listing of all activities, duties, or responsibilities that are required of this position.

Application Process

To apply for this position, please send (1) cover letter; (2) resume (including GPA); (3) writing sample; and (4) list of at least three professional references to erblawllc@erblawllc.com. This position will have rolling interviews until filled. Please allow up to five business days for a response. We will require an initial phone/video interview and a secondary in-person interview.

For additional information about our firm, please visit our website: www.erblawllc.com.

Erb Law, LLC is an equal opportunity employer.