Human Resource Coordinator- University of Pittsburgh

POSITION: Human Resource Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Director of Finance

FLSA STATUS: Exempt, Salaried

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

This role will support two athletic and event facilities. The Petersen Events Center and the new Victory Heights Arena and Sports Performance Center (ASPC) in Pittsburgh, Pennsylvania on the campus of the University of Pittsburgh. The facilities support University of Pittsburgh athletic events including basketball, wrestling, volleyball and gymnastics.

In addition to sport competitions, the facilities also host a wide variety of events including concerts, graduations, exhibitions, camps and conferences.

Essential Duties and Responsibilities

ONBOARDING/OFFBOARDING PROCESS

• Manage the I-9 process
• Maintain compliance with state employment regulations
• Perform recruitment activities such as writing and placing ads for job postings, screening resumes and scheduling interviews
• Work with operation managers to coordinate and schedule new hire orientations

BENEFITS ADMINISTRATION

• Support open enrollment and coordinate both insurance and pension plans
• Administer various HR plans and procedures for all personnel, both union and non-union
• Serve as COBRA and FMLA administrator for the facility
• Respond to questions regarding policies, procedures, and programs

TRAINING

• Coordinate training or train managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment.
• Coordinate training or train employees in Legends Global products

OTHER

• Follow Legends Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resource functions
• Advise management in appropriate resolution of employee relations issues
• Advise Legends Global Corporate of EEOC complaints and other employee relation problems
• Administer performance review and salary administrative program
• Prepare accident investigation reports and remit them to the insurance carrier
• Process workers compensation claims, leave of absences, and unemployment claims
• Ensure correct administration of the Collective Bargaining Agreements and participate in the grievance process as requested

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• A Bachelor's degree in Human Resources, Business Administration, or a related field
• 1-2 years of experience in HR or a similar administrative role

SKILLS AND ABILITIES

• Communication: Excellent verbal and written communication skills are essential for interacting with employees and management
• Organizational: Strong organizational and time management skills are needed to manage multiple tasks and deadlines effectively
• Technical: Proficiency with HR software and systems along with MS Office
• Soft Skills: Key soft skills include high attention to detail, the ability to handle sensitive information confidentially, problem solving abilities, and strong interpersonal skills

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.