Assistant Admin Manager

KHB Real Estate Development is seeking a proactive and detail-oriented Assistant Admin Manager to support and oversee daily administrative operations, with a strong focus on front office management, facility coordination, and customer service excellence.

This role requires a candidate who can manage reception operations, supervise support staff (cleaners & security), coordinate with senior management, and ensure a professional and welcoming environment for clients and visitors.

Key Responsibilities

• Supervise and manage front office and reception operations
• Ensure a professional client experience for all visitors and tenants
• Coordinate meeting room bookings, executive schedules, and internal meetings
• Act as a point of contact between management and administrative teams
• Handle customer inquiries, complaints, and service requests efficiently
• Oversee facility management and office maintenance (cleanliness, supplies, repairs)
• Coordinate with vendors for maintenance, hospitality, and office services
• Supervise cleaners, office assistants, and security staff
• Ensure proper office presentation, hygiene, and operational readiness
• Monitor office supplies, inventory, and procurement requests
• Support HR/Admin in documentation, reports, and daily operations
• Ensure compliance with company policies and operational procedures

Requirements

• Bachelor’s degree in Business Administration or related field
• 3–6 years of UAE experience in administration or office management
• Experience in real estate, property management, or hospitality is preferred
• Strong experience in:
• Front office / reception supervision
• Customer service and complaint handling
• Facilities and office operations management
• Ability to manage support staff and external vendors
• Strong communication and interpersonal skills
• Professional appearance and customer-focused mindset
• Ability to multitask and work under pressure
• Proficiency in MS Office (Excel, Word, Outlook)

Application Question(s)

• How many years of UAE experience do you have in administration or office management, and do you have hands-on experience supervising front office or reception operations?
• Do you have experience handling customer complaints and service requests?

Language

• Arabic (Required)

Work Location: In person