Executive Assistant

An exceptional opportunity has arisen for an Executive Assistant to join a globally recognised leader in high-tech intralogistics, based in Singapore. This role is designed for someone who thrives on providing comprehensive administrative and strategic support at the highest level, working closely with the CEO and management team.

Keywords: administrative support, project coordination, strategic support, cross-functional communication, organisational skills

What you'll do

As an Executive Assistant based in Singapore, you will play a pivotal role in supporting the CEO and management team through a blend of classic executive assistance duties combined with project coordination responsibilities.

• Manage complex calendars, appointments, and travel arrangements for the CEO with meticulous attention to detail, ensuring all commitments are seamlessly coordinated.
• Organise steering and leadership team meetings by preparing agendas, handling logistics, setting up equipment, taking minutes, and diligently tracking post-meeting actions to completion.
• Prepare, proofread, and maintain high-quality documentation, reports, and presentations that meet exceptional standards for internal and external audiences.
• Serve as the primary point of contact for corporate visitors, clients, and partners while handling confidential information with utmost discretion at all times.
• Support the CEO in both strategic and operational projects by acting as project coordinator or project manager when required, ensuring timely delivery of key initiatives.
• Coordinate timelines, risks, and interdependencies across multiple business functions to facilitate effective strategy execution throughout the organisation.
• Develop decision-making materials, business analyses, and data models for use by leadership teams and corporate committees to inform critical decisions.
• Draft content for internal communications such as leadership presentations as well as external communications that reflect the organisation’s values and objectives.
• Facilitate clear communication between the CEO’s office and internal stakeholders across departments regarding decisions, actions, deadlines, and ongoing initiatives.
• Plan and coordinate executive events including townhalls and workshops for the Singapore entity to foster engagement among employees.

What you bring

To excel as an Executive Assistant in this role based in Singapore’s vibrant business landscape, your background should include substantial experience supporting senior executives or management teams—ideally within multinational organisations or consulting environments.

• A degree in Business Administration, Communications, Engineering or a related field is preferred but not mandatory if equivalent experience is demonstrated through previous roles.
• At least 3–7 years of proven experience as an Executive Assistant or in consulting/project roles supporting senior management within fast-moving environments.
• Demonstrated ability to prepare executive-level analyses or presentations while managing complex schedules under time pressure without compromising quality or accuracy.
• Exceptional organisational skills paired with advanced administrative abilities that allow you to manage competing priorities effectively.
• Outstanding written and verbal communication skills enabling you to collaborate confidently with stakeholders at all levels across global teams.
• Proficiency in Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, and OneDrive is essential for daily operations.
• A proactive approach combined with open-mindedness; resourcefulness; independence; sound judgement; reliability; empathy; sensitivity; loyalty; honesty; warmth; kindness; dependability; flexibility; modesty; politeness; nurturing attitude towards colleagues; willingness to share knowledge generously within teams.
• High level of discretion when dealing with confidential matters along with unwavering attention to detail reflecting your commitment to excellence.

What sets this company apart

This organisation stands out as a global leader in engineering high-tech solutions for intralogistics—serving some of the world’s busiest airports from its strategic base in Singapore. Employees benefit from a culture rooted in mutual respect where teamwork is more than just a buzzword—it’s how things get done every day.

Professional development is actively encouraged through training opportunities tailored to individual needs so you can continue expanding your skillset alongside knowledgeable colleagues who are always willing to share insights. Stability is another hallmark: staff enjoy long-term security thanks to robust business foundations coupled with flexible working arrangements designed around modern life demands.

Whether you’re passionate about contributing innovative ideas or simply want an inclusive workplace where everyone feels valued regardless of background—this company offers both challenge and support in equal measure.

What's next

If you are ready to take your career as an Executive Assistant to new heights within an internationally respected organisation committed to collaboration and personal growth, this is your moment! Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R23112536 Eleanor Tan