Executive Assistant Up to $4,000

Our client is looking for a resourceful and dependable Personal Assistant to provide direct support to management across operations, administration, HR coordination, and finance.

The ideal candidate thrives in a dynamic restaurant environment, is comfortable wearing multiple hats, and has working knowledge of F&B-related licensing and regulatory requirements.

Working Hours: 10:00AM – 7:00PM(Hybrid and Flexible)

Responsibilities

• Provide day-to-day administrative and personal support to management, including calendar management, meeting coordination, and travel arrangements.
• Maintain organised company records, contracts, reports, and confidential documents.
• Handle ad-hoc executive and operational tasks as required.
• Support daily operational logistics across the restaurant, including supplier and vendor coordination.
• Assist with the application, renewal, and tracking of relevant licences and permits (e.g.food shop licence, liquor licence, SFA and URA approvals, fire safety certificate).
• Liaise with government agencies and external parties on regulatory and compliance matters.
• Support event coordination and operational execution when required.
• Coordinate onboarding, staff documentation, scheduling, leave tracking, and recruitment activities.
• Support employee communications and ensure proper record-keeping in line with company policies.
• Assist with invoice processing, payroll coordination, expense tracking, reconciliations ,and vendor payments.
• Maintain accurate financial records and support month-end administrative tasks.

Requirements

• GCE ‘O’ Level / Diploma or equivalent; relevant certifications in administration or business management are a plus.
• Bilingual in English and Mandarin is an advantage (to liaise with Mandarin-speaking vendors and staff where required).
• Minimum 3–5years’ experience in administrative, operations, HR, finance, or executive support roles.
• Experience in F&B, hospitality, or restaurant operations is strongly preferred.
• Familiarity with F&B-related licensing and permit applications (e.g. SFA, URA, SPFliquor licence) is a strong advantage.
• Strong organisational and multitasking abilities; comfortable managing competing priorities.
• Detail-oriented,proactive, and able to work independently with minimal supervision.
• Strong communication and problem-solving skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to handle confidential information with professionalism and discretion.

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We regret to inform only shortlisted candidates will be notified.

Merries Employment LLP

EA Licence No: 14C7362

Posting Personnel: Jasmine Chew

EA Personnel Registration No: R1769441