Executive Assistant - 30 hours a week

We are seeking an experienced, highly organised Executive Assistant- 30 hours a week for an international social welfare charity dedicated to breaking the cycles of poverty and supporting people to develop lifelong skills. This role is to cover a four-month maternity leave period within the CEO's office.

You will manage a complex diary and inbox, coordinate travel and meetings, maintain accurate systems, and support financial administration.

Hybrid working 1 or 2 days in their London office

The Role

Manage the CEO's complex inbox and calendar; identify priorities and ensure timely follow-up

Coordinate domestic and international travel, detailed itineraries, and meeting logistics.

Record and distribute accurate, professionally formatted minutes to relevant internal stakeholders in a timely manner.

Manage credit card reconciliations, expense claims and reimbursement records accurately and promptly.

Maintain organised records across shared files, trackers, Salesforce and other CEO Office systems.

Support executive meetings, donor engagements and events, while handling all sensitive information with absolute confidentiality.

The Candidate

1-2 years of experience supporting a senior executive or leadership team.

Proven ability to manage complex scheduling, inboxes, travel and competing priorities with minimal supervision.

Excellent written and verbal English, including the ability to draft polished correspondence and documents.

Strong proficiency in Google Workspace and Microsoft Office; experience with Salesforce or another CRM is advantageous.

Strong administrative, record-keeping and financial reconciliation skills.

Ability to anticipate needs, exercise sound judgement and deliver accurate work under tight deadlines.

Desirable (But Not Required)

A personal or professional connection to South Africa, or a strong understanding of the South African context.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you haven't been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone, but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.